Disclosure Log - FOI 24/25-0952 DOCUMENT 6 OFFICIAL Knowledge Article
For Internal Use Only The contents of this document are OFFICIAL.
Understand social and community participation supports for a participant in a shared living arrangement - Case examples
Guidance in this document is not approved for use unless you view it in PACE.
This article provides guidance for a planner delegate, home and living delegate, liaison officer (HLO/JLO), review officer or planner (non-partnered area) to use the plan conversation support tool to develop the social and community participation (SCP) budget for a participant in a shared living arrangement.
Recent updates
4 November 2024
Guidance updated to include link to new article Understand supports for participants who need help to move around in shared living arrangements.
Before you start
You have read and understood:
• Our Guideline – Social and recreation supports (external) • Our Guideline – Reasonable and necessary supports (external) • Our Guideline – Supported Independent Living (external) • article Understand social and community participation supports for participants in a
shared living arrangement • article Develop a social and community participation budget for participants in a shared
living arrangement • article Understand supports for participants who can move independently in shared living
arrangements • article Understand supports for participants who need help to move around in shared
living arrangements
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For Internal Use Only • article Support Categories • article Understand and update the plan conversation support tool • the participant’s informal, community and mainstream supports • the evidence from providers (reports, progress notes, functional capacity reports) to
make sure you fund the right supports.
You have:
• confirmed the participant lives in a shared living arrangement. If the participant doesn’t
live in a shared living arrangement, go to article Understand self-care and community
access supports • made a decision to add SCP supports for the participant • access to the plan conversation support tool (PCST). Go to article Understand and
update the plan conversation support tool.
Case examples
Below are some examples of how to include SCP supports for a participant in a shared living arrangement. Remember, each participant’s situation is different. For example, participants with similar support needs may access the community more or less in their week.
It’s important to consider all available evidence and the NDIS funding criteria (external) for all your decisions. The supports you fund must be reasonable and necessary individually, but also as a package of supports. For more information on how to record a justification for the decision, go to article Add budget justifications.
Note:
• Centre running costs, also called centre capital costs (CCC), and non-face-to-face costs
(NF2F) for a centre-based activity if required, can be calculated using the PCST. • NF2F costs can only be claimed for group-based supports. To learn more, go to section
Non-face-to-face costs in article Develop a social and community participation budget
for participants in a shared living arrangement. • Case examples that include shared supports are provided in an NDIS-funded group-
based setting.
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For Internal Use Only Case Example 1 – Partial and full level of support for centre-based group activities and access to the community
Note: A partial level of support might look like one support worker supporting 2 participants. A full level of support might look like one support worker supporting one participant.
Scott meets access for a severe intellectual disability and a physical disability. Scott uses an attendant-propelled power wheelchair to move around in his home and in the community. He uses a Percutaneous Endoscopic Gastrostomy (PEG) feed for all meals and medication. Scott lives in a shared living arrangement with one other NDIS participant. Scott needs individual, active support with his personal care tasks and a hoist for transfers with 2 staff assisting.
Scott can’t be left alone even for short periods due to his disability-related support needs, so he needs a full level of support when in the community. In centre-based programs, however, he can be supported with a combination of partial and full support levels, as there are fewer risks in the centre. Therefore, it’s reasonable to fund different levels of support, depending on the activity.
Scott’s program of supports:
• Monday: 3 hours of individual community access for medical appointments and personal
shopping • Tuesday: community access for a movie group, who meet at the cinema. This is from
10am to 2pm • Friday: centre-based music activity. This is from 1pm to 4pm • Wednesday, Thursday, Saturday and Sunday: days at home.
Using the PCST, it would be reasonable to fund:
• Monday and Tuesday: 7 hours for access to the community at full level of support (one
support worker supporting Scott) • Friday: 3 hours for centre-based, group support. One hour at full level of support (one
support worker supporting Scott) and 2 hours at partial level of support (one support
worker supporting Scott and one other participant in the group).
Go to Assistance with Social Economic and Community Participation support category in the PCST to calculate Scott’s supports.
Note: Unit will populate based on the support item selected.
Shared supports
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For Internal Use Only To work out shared supports for Group and centre based activities, select:
• Support item: Group Activities - Standard - Weekday Daytime • Ratio of support: 1:2 (this provides a partial level of support for Scott) • Quantity: 2 (2 hours of partial level of support Scott needs on Friday) • Frequency: 52 weeks • How often: years.
Individual supports
To work out individual supports for community access, in Community, social and civic activities select:
• Support item: Access Community Social and Rec Activ - Standard – Weekday Daytime • Ratio of support: 1:1 (this provides a full level of support for Scott) • Quantity: 7 (7 hours of full level of support Scott needs for his weekly schedule) • Frequency: 52 weeks • How often: years.
To work out individual support for centre-based activities, in Group and centre based activities select:
• Support item: Group Activities - Standard - Weekday Daytime • Ratio of support: 1:1 (this provides a full level of support for Scott) • Quantity: 1 (1 hour of full level of support Scott needs on Friday) • Frequency: 52 weeks • How often: years.
Note: While programs may only run for 48 weeks, including funding for the full 52 weeks will make sure the participant is supported during the 4 week program closure.
Centre capital and non-face-to-face costs
To work out CCC for centre-based activities, in Group and centre based activities select:
• Support item: Centre Capital Cost • Ratio of support: 1:1 • Quantity: 3 (length of time for centre-based activities each week for Scott)
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For Internal Use Only • Frequency: 48 (this activity runs for 48 weeks of the year) • How often: years.
To work out NF2F costs for group-based supports, in Group and centre based activities select:
• Support item: Group Activities - Standard - Weekday Daytime (for this example, select
this for NF2F) • Ratio of support: 1:2 (1:2 ratio provides flexibility in the budget to claim costs negotiated
by the participant and their service provider) • Quantity: 3 (3 hours is suitable as Scott has complex needs) • Frequency: 48 weeks (this activity runs for 48 weeks of the year) • How often: years.
The weekly schedule of activities equals 10 hours. This means you’ll:
• include a combination of partial (2 hours) and full (8 hours) levels of support for 10 hours
per week in the Assistance with social, economic and community participation support
category • include CCC and NF2F costs where relevant • consider the entire package of supports and confirm there’s no duplication. Do this by
reviewing the recommended hours of Other supports in the current home and living
calculator (HALC). To learn more, go to article Understand social and community
participation supports for participants in a shared living arrangement.
Case Example 2 – Minimal level of support for access to the community
Note: A minimal level of support might look like one support worker supporting 3 participants at all times.
Zandra meets access for a moderate intellectual disability. She recently applied and was found suitable for a shared living arrangement, sharing with 2 other NDIS participants. Zandra currently lives with her sister. Zandra can complete her own personal care tasks, can move independently and communicates verbally. Zandra can take part in larger group activities and needs minimal support to participate. She also has a good network of informal supports that help her to access the community independently.
Zandra’s program of supports:
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For Internal Use Only • Monday: one hour of individual, community access for medical appointments and
personal shopping • Tuesday: centre-based activities, a cooking class and craft session. This is from 9am to
3pm • Thursday: community access for an exercise group activity in the morning and a fishing
group in the afternoon. This is from 9am to 4pm • Friday: centre-based activities, a creative dance group in the morning and a sports group
in the afternoon. This is from 9am to 3pm • Saturday: evening social club from 6pm to 9pm • Wednesday and Sunday: days at home.
Using the PCST, it would be reasonable to fund:
• Monday: one hour for access to the community at full level of support (one support
worker supporting Zandra) • Tuesday and Friday: 12 hours for centre-based activity at a minimal level of support (one
support worker supporting Zandra and 2 other participants) • Thursday and Saturday: 10 hours for access to the community at a minimal level of
support (one support worker supporting Zandra and 2 other participants).
Go to Assistance with Social Economic and Community Participation support category in the PCST to calculate Zandra’s supports.
Note: Unit will populate based on the support item selected.
Shared supports
To work out shared supports for centre-based activities, in Group and centre based activities select:
• Support item: Group Activities - Standard - Weekday Daytime • Ratio of support: 1:3 (this provides a minimal level of support for Zandra) • Quantity: 12 (12 hours of minimal level of support Zandra needs for her weekly schedule) • Frequency: 52 weeks • How often: years.
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For Internal Use Only To work out shared supports for community access, in Community, social and civic activities select:
• Support item: Access Community Social and Rec Activ - Standard - Weekday Daytime • Ratio of support: 1:3 (this provides a minimal level of support for Zandra) • Quantity: 10 (10 hours of minimal level of support Zandra needs for her weekly schedule) • Frequency: 52 weeks • How often: years.
Individual supports
To work out individual supports for community access, in Community, social and civic activities select:
• Support item: Access Community Social and Rec Activ - Standard - Weekday Daytime • Ratio of support: 1:1 (this provides a full level of support for Zandra) • Quantity: 1 (1 hour of a full level of support Zandra needs on Monday) • Frequency: 52 weeks • How often: years.
Note: While programs may only run for 48 weeks, including funding for the full 52 weeks will make sure the participant is supported during the 4 week program closure.
Centre capital and non-face-to-face costs
To work out CCC for centre-based activities, in Group and centre based activities select:
• Support item: Centre Capital Cost • Ratio of support: 1:1 • Quantity: 12 (length of time for centre-based activities each week for Zandra) • Frequency: 48 (this activity runs for 48 weeks of the year) • How often: years.
To work out NF2F costs for group-based supports, in Group and centre based activities select:
• Support item: Group Activities - Standard - Weekday Daytime (for this example, select
this for NF2F)
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For Internal Use Only • Ratio of support: 1:2 (1:2 ratio provides flexibility in the budget to claim costs negotiated
by the participant and their service provider) • Quantity 2 (2 hours is suitable as Zandra doesn’t have complex needs) • Frequency: 48 weeks (this activity runs for 48 weeks of the year) • How often: years.
The weekly schedule of activities equals 23 hours. This means you’ll:
• include a combination of full (1 hour) and minimal (22 hours) levels of support for 23
hours per week in the Assistance with social, economic and community participation
support category • include CCC and NF2F costs where relevant • consider the entire package of supports and confirm there’s no duplication. Do this by
reviewing the recommended hours of Other supports in the current HALC. To learn
more, go to article Understand social and community participation supports for
participants in a shared living arrangement.
Case Example 3 – Combined levels of support for centre-based group activities and access to the community
Note: A minimal level of support might look like one support worker supporting 3 participants. A partial level of support might look like one support worker supporting 2 participants. A full level of support might look like one support worker supporting one participant.
Namsup meets access for cerebral palsy (GMFC scale - level 2) and a moderate intellectual disability. He uses a 4-wheeled walker to move around and finds it difficult to communicate clearly. Sometimes he needs a communication partner for complicated discussions. He needs some individual active support from the home and living category, shared supports funding to make sure he is understood when interacting with people. Namsup lives in a shared living arrangement with 2 other NDIS participants and has no individual support hours in this home environment. He is independent with his personal care routine, mealtimes and, with some verbal prompting, completes his domestic and household tasks.
Previously, Namsup has experienced falls so he needs supervision when walking long distances. Namsup has a goal to access the community and make friends by engaging with social networks to reduce isolation. He would also like to meet a partner.
Namsup’s program of supports:
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For Internal Use Only • Monday: centre-based cooking classes. This is from 9am to 3pm • Tuesday: community access to attend the local bowling alley and a local cafe for lunch.
This is from 10am to 3pm • Wednesday: community access to attend sailing in the community. This is from 9am to
12pm • Thursday: centre-based activities, an art and craft session in the morning and an
afternoon Zumba class. This is from 9am to 4pm • Friday: community access including an introduction to sport, which varies each week.
This is from 9am to 4pm • Saturday: day at home • Sunday: family pick Namsup up for 2 hours for a family lunch.
Using the PCST, it would be reasonable to fund:
• Monday and Thursday: 13 hours for centre-based activity at a minimal level of support in
a group (one support worker supporting Namsup and 2 other participants) • Tuesday and Friday: 12 hours for access to the community at a minimal level of support
(one support worker supporting Namsup and 2 other participants) • Wednesday: 3 hours for access to the community. One hour at full level of support (one
support worker supporting Namsup) and 2 hours at partial level of support (one support
worker supporting Namsup and one other participant in the group) • Sunday: 2 hours each week Namsup is with his family. No funded support is needed as
they will provide support during this time.
Go to Assistance with Social Economic and Community Participation support category in the PCST to calculate Namsup’s supports.
Note: Unit will populate based on the support item selected.
Shared supports
To work out shared supports for centre-based activities, in Group and centre based activities select:
• Support item: Group Activities - Standard - Weekday Daytime • Ratio of support: 1:3 (this provides a minimal level of support for Namsup)
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For Internal Use Only • Quantity: 13 (13 hours of minimal level of support for Namsup’s needs on Monday and
Thursday) • Frequency: 52 weeks • How often: years.
To work out the minimal level of support for community access, in Community, social and civic activities select:
• Support item: Access Community Social and Rec Activ - Standard - Weekday Daytime • Ratio of support: 1:3 (this provides a minimal level of support for Namsup) • Quantity: 12 (12 hours of minimal level of support for Namsup on Tuesday and Friday) • Frequency: 52 weeks • How often: years.
To work out the partial level of support for community access, in Community, social and civic activities select:
• Support item: Access Community Social and Rec Activ - Standard - Weekday Daytime • Ratio of support: 1:2 (this provides a partial level of support for Namsup) • Quantity: 2 (2 hours of partial level of support Namsup on Wednesday) • Frequency: 52 weeks • How often: years.
Individual supports
To work out individual supports for community access, in Community, social and civic activities select:
• Support item: Access Community Social and Rec Activ - Standard - Weekday Daytime • Ratio of support: 1:1 (this provides a full level of support for Namsup) • Quantity: 1 (1 hour of a full level of support Namsup needs on Wednesday) • Frequency: 52 weeks • How often: years.
Note: While programs may only run for 48 weeks, including funding for the full 52 weeks will make sure the participant is supported during the 4 week program closure.
Centre capital and non-face-to-face costs
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For Internal Use Only To work out CCC for centre-based activities, in Group and centre based activities select:
• Support item: Centre Capital Cost • Ratio of support: 1:1 • Quantity: 13 (length of time for centre-based activities each week in this example) • Unit: hours • Frequency: 48 (this activity runs for 48 weeks of the year) • How often: years.
To work out NF2F costs for group-based supports, in Group and centre based activities select:
• Support item: Group Activities - Standard - Weekday Daytime (for this example, select
this for NF2F) • Ratio of support: 1:2 (1:2 ratio allows flexibility in the budget to claim costs negotiated by
the participant and their service provider) • Quantity 2 (2 hours is suitable as Namsup doesn’t have complex needs) • Unit: hours • Frequency: 48 weeks (this activity runs for 48 weeks of the year) • How often: years.
The weekly schedule of activities equals 30 hours with 28 hours of funded support. This means you’ll:
• include a combination of minimal (25 hours), partial (2 hours) and full (1 hour) levels of
support for 28 hours per week in the Assistance with social, economic and community
participation support category • include CCC and NF2F costs where relevant • consider the entire package of supports and confirm there’s no duplication. Do this by
reviewing the recommended hours of Other supports in the current HALC. To learn
more, go to article Understand social and community participation supports for
participants in a shared living arrangement.
Next steps
For a:
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For Internal Use Only e Plan Approval case, continue to use the plan conversation support tool to calculate
funded supports. To add or update this support in a draft budget, go to article Change
the draft budget. e Plan Change or Participant Budget Update case, go to article Action a budget update.
Article labels
PACE user role names
No change.
Topics
No change.
Case names
No change.
Ownership
No change.
Version control
Brief Description of Change
1.0 JC0088 Class 3 Approved - New article APPROVED | 2024-08-28 with case examples to help you understand and include assistance with social and community participation support funding in the participant’s plan.
JC0075
Class 1 update to include link to new article Understand supports APPROVED for participants who need help to move around in shared living
2.0 ED0024 2024-10-22
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For Internal Use Only arrangements (article ID: 452218685).
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