Schedule 3 - Request for Quotation | FOI document library

DOCUMENT 5

Deed No - SON3460620

Schedule 3 - Request for Quotation

For the provision of Project Management Contract Administrator (PMCA) Services in redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood

Panel Reference Number — SON3460620

Project Sites: Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

The National Disability Insurance Agency (NDIA) is seeking to appoint a suitably qualified Project Management Contract Administrator (Service Provider) through the issue of a Schedule 12 — Works Order under the Whole of Australian Government (WoAG) Property Services Coordinated Procurement (PSCP) Panel (SON3460620) via this Request for Quotation (RFQ).

The Terms of the PSCP and the additional terms included in the proposed Schedule 12 Work Order will apply to this RFQ. The Additional Terms will also apply to any subsequent contract granted to the extent that they do not contradict or nullify any of the relevant terms of the PSCP.

Requirement

The NDIA is seeking to engage the services of a suitably qualified Service Provider to deliver a refit to three if its existing premises at:

a) redacted: s22(1)(a)(ii) - irrelevant material b) Ground Floor, 2-12 Macquarie St, Parramatta NSW 2150 c) Level 3, 67 Albert Road, Chatswood NSW 2067.

The Service Provider is required to manage and deliver management services, design and construction management services for the projects, as detailed in Attachment B — Statement of Requirements.

Agency Information

1.	Agency	National Disability Insurance Agency
2.	RFQ Reference	PROC-5000
3.	Section/ Branch / Division	Property – Capital Works
Corporate Information and Property Services Branch
Corporate and Commercial Division
4.	Agency Representative	Name: Procurement Officer
Address: GPO Box 700, Canberra ACT 2601
Email: Proc2@ndis.gov.au

RFQ and Proposed Order Details

“PROC-5000 — Project Management Contract Administrator Services — redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood”.

Deed No - SON3460620

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

Quotations received after the following date and time will not be considered.

| 8. | RFQ Lodgement Address | Quotations must be emailed to Proc2@ndis.gov.au with subject line marked as “PROC-5000 — Project Management Contract Administrator Services — redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood”. | | — | — | — | | 9. | Proposed Anticipated Commencement Date | March 2025 |

Statement of Work

| 10. | Services to be provided. | Under the direction of the NDIA Property Capital Works team, the successful Service Provider will be required to provide project management services including the engagement and management of required subcontractors services including the undertaking of capital works and to integrate with existing NDIA network and standards (Capital Works).

The requirements for delivery of these comprehensive services are detailed in the attached Attachment B — Statement of Requirement.

a. Scope of work | The successful Service Provider will be required to provide the Deliverables as set out in Attachment B — Statement of Requirement. | | | b. Deliverables | The successful Service Provider will be required to ensure the Capital Works and Deliverables meet the Technical Specifications which are included in the Attachment C - Design Guidelines.

More broadly all the works must comply, where applicable, with the Disability Discrimination Act 1992 (Cth) and all relevant legislative and statutory requirements. | | | c. Technical Specifications | A Defects Liability period of 12 Months from the Date of Practical Completion for the Capital Works will apply. | | | d. Warranty Period | The Service Provider will be required to provide evidence of current insurances in line with the requirements under the Deed.

Works Insurance — an amount equal to the Additional Services Fee | | | e. Insurance requirements | Proposals are to include details of relevant contractor personnel proposed to provide the services, including but not limited to:

Curriculum vitae / Previous relevant experience
Qualifications
Evidence of any Australian Government Security clearance held.
Undergo required NDIA specific security onboarding screening and approval.
Evidence of a criminal history records check dated no more than 12 months prior to the date of submission. | | 11. | Specified Personnel | |

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

| 12. | Milestones | The submission to this RFQ should provide an overall draft program for all the Services (including the Capital Works) in the form of a project Gantt charts and a proposed template for the project plans.

Milestones for each works package will be agreed as part of NDIA’s acceptance of trades pricing and programs.

The successful Service Provider will be required to finalise project programs and project plans within 14 days of commencement of the Work Order to the agreement and satisfaction of the NDIA. | | — | — | — | | 13. | Meetings | Dates, times, and frequency to be agreed between the two parties.

Your RFQ submission should, at a minimum, make allowance for:

a program initiation meeting per site.
a site works initiation meeting per site.
regular Project Control Group meetings hosted by Service Provider including agenda and minutes; and
weekly site meetings per site. | | 14. | NDIA Confidential Information | In addition to Clause 38 of the Deed, any NDIA materials provided to the Service Provider that are marked confidential must remain confidential. Examples may include plans and schedules from previous capital works projects, Design Guidelines, other design related material and existing Security and ICT documentation. | | 15. | Deed of Confidentiality | A Deed of Confidentiality and Non-Disclosure will need to be executed upon commencement of the Services; or any event at any time when a person named as Specified Personnel is replaced during the contract. | | 16. | Cost | Costs are expected to be fixed price and pricing to be submitted in the pricing schedule at Attachment A — Response Schedule | | 17. | Requirement to travel | The Service Provider may be required to travel domestically within Australia to make site visits.

Cost of travel should be included (separately) in the Pricing Schedule and should be sufficient to ensure the PMCA meets all its site meeting, assessments and PCG requirements across sites. | | 18. | Site Visit | The Service Provider may request site visits between RFQ Release Date and RFQ Final Question date subject to NDIA approval. (Limit of 1 visit per site) |

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

19.	Service Provider Material	The Service Provider should detail any Service Provider Material which is to be included in the Contract Material or used as part of the Service(s), including Background IP (if any).
20.	NDIA Material	The NDIA Material includes:

Attachment B - Statement of Requirement
Attachment C — NDIA Design Guidelines.
any NDIA Confidential Materials provided as per Item 19, above; and
any operation and maintenance manuals for equipment installed during any of the works’ programs including relevant warranty documentation, design drawings and other handover documents as relevant. | | 21. | Invoicing | Invoices should be sent monthly or on the completion of agreed deliverables in accordance with invoicing requirements under the Deed. Invoices should be in pdf format and contain the relevant Purchase Order number (supplied by NDIA). Invoices must be sent to invoices@ndis.gov.au with linda.redacted: s22(1)(a)(ii) - irrelevant ndis.gov.au copied. | | 22. | Service Provider supplied items | Not Applicable | | 23. | Evaluation Criteria | The RFQ response will be assessed against the following criteria, which the RFQ response should address:

Evaluation Criteria 1 - Capability and Experience (20%)

The extent to which the response demonstrates: a) the organisational experience to deliver the services required; (include examples of recent relevant projects within the last 2 years similar in nature to the requirements set out in the Statement of Requirements including references) b) sufficient personnel with skills, qualifications, and experience to deliver the Works within required timeframes, c) an understanding of the Works Description; and d) the Service Provider’s ability to undertake the activities and meet the standards described in RFQ Attachment B - Statement of Requirement.

Evaluation Criteria 2 — Capacity (30%)

The extent to which the response demonstrates that the Service Provider has: a) the capacity to undertake require services, and b) the managerial ability to supervise the conduct of the Capital Works on a day-to-day basis |

Deed No - SON3460620

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

Evaluation Criteria 3 - Methodology and Program (40%)

The extent to which the response demonstrates that the Service Provider has:

a) provided a detailed methodology statement demonstrating a thorough understanding of the projects requirements, work methods, risks, and deliverables. The methodology should incorporate a logical sequential approach that clearly demonstrates how the objectives will be met in the required timeframe, highlighting any potential value add or time saving activities; and,

b) addressed its technical approach and methodology with a draft program that clearly identifies critical path milestone dates to achieve project completion within the required timeframe and identifies program risks. Please include a project methodology that is consistent with a project design contract, with reasonable adjustments for local conditions and project constraints, and delivers the requirements as set out in the RFQ Attachment B - Statement of Requirement.

Evaluation Criteria 4 — Commitment to supporting people with a disability (10%)

The extent to which the response demonstrates the Service Provider’s commitment to supporting people with disability to be more independent, engage more socially and economically, and build genuinely connected and inclusive communities.

(For example, provision of Disability Plan or ability to demonstrate ongoing commitment to disability)

Evaluation Criterion 5 — Service Provider Environmental Sustainability Plan (SESP) (unweighted)

The extent to which the response demonstrates the Service Provider’s commitment to address:

a) how they will optimise environmental sustainability in delivery of the goods or services being procured, referencing focus areas and principles in Table 1 of the Environmentally Sustainable Procurement Policy; b) opportunities for innovation and how these will be considered throughout delivery of the contract; and c) their corporate sustainability performance — that is, how they address environmental sustainability impacts associated with their business.

Evaluation Criterion 6 - Indigenous Participation Plan (IPP) (unweighted)

Deed No - SON3460620

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

The extent to which the response demonstrates the Service Provider has developed an Indigenous Participation Plan (IPP) and declared their level of compliance with any past contracts that include Mandatory Minimum Requirements (MMRs).

Evaluation Criteria 7 — Pricing (unweighted)

The extent to which the pricing offered contributes to Value for Money and also provides a pricing structure submitted in RFQ Attachment A - Response Schedule.

Other Requirements

24.	Defined Terms	As defined in the Deed and the NDIA Additional Terms.
25.	Other Services or Special Conditions	The NDIA Additional Terms apply to this RFQ and any contract arising from this RFQ.

The successful Service Provider will be required to submit the following documents within 14 days of commencement of the Work Order: a) Project Risk Assessments; and b) Project Management Safety Plans. | | 26. | Environmentally Sustainable Procurement Policy | For the purposes of this RFQ:

a) Environmentally Sustainable Procurement Policy means the Environmentally Sustainable Procurement Policy July 2024 available at www.dcceew.gov.au/Sustainable-procurement, as updated from time to time. b) Environmental Sustainability Principles means the principles set out in Table 1 of the Environmentally Sustainable Procurement Policy.

Service Provider Environmental Sustainability Plan means the template Service Provider Environmental Sustainability Plan at Attachment A — Response Schedule. |

Deed No - SON3460620

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

| a. Environmentally Sustainable Procurement Policy | a) The Service Provider should note that the Environmentally Sustainable Procurement Policy applies to this RFQ. The Environmentally Sustainable Procurement Policy aims to improve environmental sustainability across three focus areas — Climate, the environment and circularity. More information on the Environmentally Sustainable Procurement Policy can be found at www.dcceew.gov.au/sustainable-procurement. b) The successful Service Provider’s Service Provider Environmental Sustainability Plan will be attached to the Work Order, and the successful Service Provider will be required to comply with and report against the Service Provider Environmental Sustainability Plan during the term of the resultant Work Order.

The Service Provider Environmental Sustainability Plan requires that certain information about the procurement and the delivery of any resultant contract be reported to the Entity to enable the Entity to evaluate the environmental sustainability progress and outcomes of the procurement and assess and report on environmental sustainability. | | — | — | | 27. | Shadow Economy Procurement Connected Policy

For the purposes of this RFQ:

a) Shadow Economy Procurement Connected Policy - means the Shadow economy - increasing the integrity of government procurement: Procurement connected policy guidelines October 2024 available at https://treasury.gov.au/publication/p2019-t369466 b) Satisfactory - means meets the conditions set out in Part 6.b of the Shadow Economy Procurement Connected Policy or, if the circumstances in Part 6.c of the Shadow Economy Procurement Connected Policy apply, the conditions set out in Part 8.b of the Shadow Economy Procurement Connected Policy. c) Statement of Tax Record - means a statement of tax record issued by the Australian Taxation Office following an application made in accordance with the process set out at https://www.ato.gov.au/Business/Bus/Statement-of-tax-record/?page=1#Requesting an STR

Valid - means valid in accordance with Part 7.e of the Shadow Economy Procurement Connected Policy. | | Minimum content and format requirements | The Entity may exclude a response from further consideration if the response does not:

SESP a) include a completed Service Provider Environmental Sustainability Plan (SESP) substantially in the form of Attachment A — Response Schedule.

Shadow Economy Policy a) include evidence that the Service Provider holds all Valid and Satisfactory Statements of Tax Record required for its entity type. |

Deed No - SON3460620

Panel Reference Number — SON3460620

Project Sites: redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood NSW

Request for Quotation Number — PROC-5000

Design and Construct

Indigenous Participation Plan

include an Indigenous Participation Plan (IPP) and declare level of compliance with any past contracts that include MMRs.

Service Provider declaration

The Service Provider acknowledges that if it is the successful Service Provider it will be required to:

SESP

a) comply with the completed Service Provider Environmental Sustainability Plan for the duration of any resulting Work Order; b) on request by Commonwealth entity responsible for administering the Environmentally Sustainable Procurement Policy, provide that entity with a copy of the completed Service Provider Environmental Sustainability Plan or evidence of the Service Provider’s compliance with the plan; and c) submit to the Entity a report once every 6 months for the duration of the resulting Work Order in the form provided in the Service Provider Environmental Sustainability Plan.

Shadow Economy

a) ensure that any first tier subcontractor it engages to deliver goods or services as part of a contract resulting from this procurement with an estimated value of $4 million or more (GST inclusive) holds all Valid and Satisfactory Statements of Tax Record required for its entity type for the duration of any subcontract in relation to those goods or services; and b) retain a copy of all Statements of Tax Record held by any first tier subcontractor in accordance with clause above and, on request by the customer, provide to the customer a copy of any such Statement of Tax Records.

OFFICIAL

ndis

Evaluation Report

PROC-5000

For the provision of Project Management Contract Administrator Services — redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood Projects

Version: V0.3

Date: 14 February 2025

Business Owner: Corporate, Information, and Property Services Branch

Procurement Manager: Lawrence redacted: s22(1)(a)(ii) - irrelevant

Procurement Adviser: Stu redacted: s22(1)(a)(ii) - irrelevant

The contents of this document are OFFICIAL.

ndis.gov.au

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Contents

Executive Summary ……………………………………………………………………………. 3
Definitions ………………………………………………………………………………………… 3
Evaluation Team ……………………………………………………………………………….. 5
Evaluation Process ……………………………………………………………………………. 6 4.1 Stage 1 - Screening for Compliance ……………………………………………. 6 4.2 Evaluation Criteria …………………………………………………………………….. 6 4.3 Stage 2 – Technical Evaluation Process and Outcomes …………………….. 8 4.3.1 Summary of Evaluation Criterion 1 – Capability and Experience ……. 9 4.3.2 Summary of Evaluation Criterion 2 – Capacity and Resourcing …… 10 4.3.3 Summary of Evaluation Criterion 3 Outcomes - Methodology and Program ………………………………………………………………………. 11 4.3.4 Summary of Evaluation Criterion 4 Outcomes – Disability Commitment 14 4.3.5 Summary of Evaluation Criterion 5 Outcomes – Environmental Sustainability Plan (SESP) ……………………………………………. 15 4.3.6 Summary of Evaluation Criterion 6 Outcomes – Indigenous Participation Plan (IPP) ……………………………………………………………………. 16 4.4 Stage 3 – Financial Evaluation Process and Outcomes …………………….. 17 4.5 Solvency, compliance, and NDIA Procurement Policy requirements ………… 19 4.6 Verification Activities …………………………………………………………………… 19 4.7 Stage 4 - Value for Money Process ……………………………………………….. 20
Value for Money Determination ……………………………………………………………. 22
Compliance of the evaluation process with NDIA policies …………………………… 23
Recommendations …………………………………………………………………………… 23

Appendix A – Scoring Guide ……………………………………………………………………. 24 Appendix B – Assessment of Risk ……………………………………………………………. 29

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Executive Summary

On Monday 9 December 2024, the National Disability Insurance Agency (NDIA) issued an open Approach to Market (ATM) for the provision of Project Management Contract Administrator (PMCA) Services for design and construction works to deliver the fit-out of:

redacted: s22(1)(a)(ii) - irrelevant material
Ground Floor, 2-12 Macquarie St, Parramatta NSW 2150,
Level 3, 67 Albert Road, Chatswood NSW 2067

The ATM was sent to three (3) suppliers on the Whole of Australian Government (WoAG) Property Services Coordinated Procurement (PSCP) Panel (SON3460620)

At the ATM Closing Time, 12 noon (Canberra time) 20 January 2025, two submissions were received from:

a) redacted: s47G - business information b) redacted: s47G - business information

The evaluation was conducted in accordance with the Evaluation Plan, with the Evaluation Team determining that the submission from redacted: s47G - business information represents value for money due its demonstrated understanding of the NDIA’s requirements, its high standard of capability and experience and its detailed works program and methodology. Notably, they have allocated three project managers so that the three projects can be run concurrently to ensure project delivery in a timely fashion.

Further, the pricing structure was considerate and realistic which places them as the preferred and successful tenderer.

Definitions

The definitions related to this Evaluation Report are below:

Adviser	means any external adviser appointed by the NDIA in relation to the Procurement including, but not limited to, legal, probity and other expert Advisers.
Approach to Market or ATM	as defined in the Commonwealth Procurement Rules (CPRs), means any notice inviting Potential Suppliers to participate in a procurement which may include a request for tender, request for quote, request for expression of interest, request for information or request for proposal.

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Conflict of Interest	means, for the purposes of this Evaluation Report, where a person or their immediate family member has an interest or relationship which affects, or may be perceived as affecting, the ability of that person to undertake their professional, contractual, or public duty in an impartial manner.
Evaluation Plan	means the plan that outlines the process for evaluating Submissions received in response to the ATM. It also outlines the names, roles and responsibilities of the Evaluation Team and Advisers involved in the evaluation process.
Evaluation Team	means the team appointed by the NDIA to undertake the evaluation of Submissions.
Financial Delegate	is the delegate with the financial authorisation (in accordance with section 9 of the NDIA Accountable Authority Instructions and Financial Authorisations) to enter into a contract on behalf of the NDIA for the products / services sought.
Potential Supplier	as defined by the CPRs, means an entity or person who may respond to an approach to market.
Procurement Adviser	means the officer in the Procurement Branch who provides an advisory role to the procurement process to ensure it is undertaken in accordance with the CPRs, NDIA Procurement Policy, relevant Resource Management Guides (external), and the NDIA Probity Protocol.
Procurement Manager	the person with the authority to lead the procurement team and procurement activity. The Procurement Manager is usually a representative from the business area who is seeking the procurement.
Procurement Owner	is the business area Branch Manager or other senior executive (if a separate person to the Financial Delegate) who has oversight of the procurement activity.

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Request Documentation	as defined in the CPRs, means documentation provided to Potential Suppliers to enable them to understand and assess the requirements of the NDIA and to prepare appropriate and responsive Submissions. This general term includes documentation for expressions of interest, open tender and limited tender.
Submission	as defined by the CPRs, any formally submitted response from a Potential Supplier to an Approach to Market. Submissions may include tenders, responses to expressions of interest, and responses to requests for quote.
Tenderer	as defined by the CPRs, means an entity or person who has responded with a Submission to an approach to market by the NDIA in relation to a procurement.

Evaluation Team

Table identifies the Evaluation Team members and their role in the evaluation process.

Table 1: Evaluation Team

Role	Name	Position Title
Member	Lawrence `redacted: s22(1)(a)(ii) - irrelevant`	Assistant Director — Property
Project Manager — Capital Works
Member	Rebecca `redacted: s22(1)(a)(ii) - irrelevant`	Project Manager — Capital Works
Member	Bridie `redacted: s22(1)(a)(ii) - irrelevant`	Project Officer

Table 1 identifies the Advisers to the procurement and their role in the evaluation process.

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Table 1: Advisers to the procurement

Position Title	Branch and Division	Role
Stu `redacted: s22(1)(a)(ii) - irrelevant`
Procurement Officer	Procurement Branch	Procurement Adviser
Julie `redacted: s22(1)(a)(ii) - irrelevant`	Director Procurement Branch	Procurement Adviser

Evaluation Process

4.1 Stage 1 - Screening for Compliance

Submissions were received from:

redacted: s47G - business information
redacted: s47G - business information

Each submission was screened to confirm that it was received by the ATM Closing Time, and for completeness.

The submissions from redacted: s47G - business information and redacted: s47G - business information satisfied Initial Screening for Compliance requirements and progressed to the detailed evaluation stage.

No submission was received from:

redacted: s47G - business information

4.2 Evaluation Criteria

Submissions were evaluated against the criteria stated in the ATM Request Documentation and Evaluation Plan to determine the best value for money outcome for NDIA.

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Table 3: Evaluation Criteria

No	Evaluation Criteria	Weightings	Criteria description
1.	Capability and Experience	20%	The extent to which the response demonstrates:
a) the organisational experience to deliver the services required; (include examples of recent relevant projects within the last 2 years similar in nature to the requirements set out in the Statement of Requirements including references)
b) sufficient personnel with skills, qualifications, and experience to deliver the Works within required timeframes,
c) an understanding of the Works Description; and
d) the Service Provider’s ability to undertake the activities and meet the standards described in RFQ Attachment B - Statement of Requirement.
2.	Capacity and Resourcing	30%	The extent to which the response demonstrates that the Service Provider has:
a) the capacity to undertake require services, and
b) the managerial ability to supervise the conduct of the Capital Works on a day-to-day basis
3.	Methodology and Program	40%	The extent to which the response demonstrates that the Service Provider has:
a) provided a detailed methodology statement demonstrating a thorough understanding of the project requirements, work methods, risks, and deliverables. The methodology should incorporate a logical sequential approach that clearly demonstrates how the objectives will be met in the required timeframe, highlighting any potential value add or time saving activities; and
b) addressed its technical approach with a draft program that clearly identifies critical path milestone dates to achieve project completion within the required timeframe and identifies program risks. Please include a project methodology that is consistent with a project design contract, with reasonable adjustments for local conditions and project constraints, and delivers the requirements as set out in the RFQ Attachment B — Statement of Requirement.

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Evaluation Criteria	Weightings	Criteria description
4. Commitment to supporting people with a disability	10%	The extent to which the response demonstrates the Service Provider’s commitment to supporting people with disability to be more independent, engage more socially and economically, and build genuinely connected and inclusive communities.

(For example, provision of Disability Plan or ability to demonstrate ongoing commitment to disability) | | 5. Environmental Sustainability Plan (SESP) | unweighted | The extent to which the response demonstrates the Service Provider’s commitment to address: a) how they will optimise environmental sustainability in delivery of the goods or services being procured, referencing focus areas and principles in Table 1 of the Environmentally Sustainable Procurement Policy; b) opportunities for innovation and how these will be considered throughout delivery of the contract; and c) their corporate sustainability performance — that is, how they address environmental sustainability impacts associated with their business. | | 6. Indigenous Participation Plan (IPP) | unweighted | The extent to which the response demonstrates the Service Provider has developed an Indigenous Participation Plan and declared their level of compliance with any past contracts that include MMRs.

The evaluation process will consider past MMR compliance, plans to increase Indigenous participation, and the ability to achieve significant Indigenous participation outcomes for contracts with a remote component. | | 7. Pricing | unweighted | The extent to which the pricing offered contributes to Value for Money and also provides a pricing structure submitted in RFQ Attachment A - Response Schedule. |

4.3. Stage 2 — Technical Evaluation Process and Outcomes

Stage 2 was conducted in accordance with the Evaluation Plan.

Evaluation Team members individually reviewed the Submissions and rated them against the Evaluation Matrices in Appendix A — Scoring Guide. The evaluation results were then discussed by the Evaluation Team to establish a consensus rating on the merits, and risks of each response.

The detailed outcome of the consensus discussion is documented below.

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4.3.1 Summary of Evaluation Criterion 1 — Capability and Experience

The following summaries are provided of each Tenderers’ capability to provide the services set out in the Scope of Work:

redacted: s47G - business information

The Tenderer demonstrated to a high standard its experience in providing services consistent with the Scope of Work and supported its claimed experience by including clear examples. Examples included fit-out projects completed in past two years including redacted: s47G - business information redacted: s47E(d) - certain operations of agencies Their approach encompasses all aspects of project management, including design oversight, compliance with the NDIA Design Guidelines, and accessibility requirements under the Disability Discrimination Act (DDA).

The Tenderer provided details of its proposed key personnel, which demonstrated, to a high standard, that they retain extensive relevant organisational experience and expertise in delivering the required services. Its nominated key persons also have relevant experience in providing the required services which was evidenced through the CV’s provided for these staff. A couple of the proposed team have worked on the Design Guidelines project for NDIA.

Risk level: Low — no risks were identified with its capability and experience to provide the required services to the NDIA.

Score: redacted: s47E(d) - certain operations Risk Rating: redacted: s47E(d) - certain operation

redacted: s47G - business information

The Tenderer demonstrated to a high standard its experience in providing services consistent with the Scope of Work and supported its claimed experience by including clear examples of where it had provided these services before redacted: s47G - business delivered similar projects for redacted: s47G - business information redacted: s47E(d) - certain operations

The Tenderer provided details of its proposed key personnel, which demonstrated to a high standard that they retain relevant experience and expertise in delivering the required services. Two of the example projects were managed by the nominated personnel which demonstrates their relevant experience in delivering services consistent with the scope of work.

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Risk level: Low — no risks were identified with its capability and experience to provide the required services to the NDIA.

4.3.2 Summary of Evaluation Criterion 2 — Capacity and Resourcing

In response to questions relating to the Tenderers’ capacity to undertake the required services and their managerial ability to supervise the conduct of the Capital Works on a day-to-day basis:

redacted: s47G - business information

The Tenderer satisfied Criterion 2 to a high standard, effectively demonstrating that it has the capacity to undertake the Scope of Work within the required timeframe.

redacted: s47G - business provided an organisation structure for its proposed project management team, which the evaluation team considered to demonstrate their capacity to a high standard. The CVs for each member of the management team demonstrated that the tenderer has sufficient personnel with the relevant skills, qualifications, experience and managerial ability to supervise the conduct of the Capital Works on a day-to-day basis.

The Tenderer has allocated redacted: s47G - business information redacted: s47E(d) - certain operations of agencies

The Tenderer recognises several key members of the proposed project management team are engaged across recently awarded contracts redacted: s47G - business information redacted: s47E(d) - certain operations due to their specialised expertise and extensive experience. To ensure consistent service delivery and effective coordination across redacted: s47G - business information redacted: s47E(d) - certain operations The evaluation team considers this to be low risk.

Risk level: Low — Represents minimal or no risk to the NDIA.

Score: redacted: s47E(d) - certain operations Risk Rating: redacted: s47E(d) - certain operation

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redacted: s47G - business information

The Tenderer satisfied Criterion 2 to a satisfactory standard, demonstrating that it has the capacity to undertake the Scope of Work.

A Medium level of risk regarding capacity for the three sites was identified due to only having redacted: s47G - business information redacted: s47E(d) - certain operations of agencies The evaluation team considered this to be a medium but acceptable risk, however further clarity would be required to ensure adequate oversight of all 3 sites.

The proposed team is made up of redacted: s47G - business information redacted: s47E(d) - certain operations of agencies This is normal practice and considered acceptable to the Agency.

Risk level: Medium — Represents an acceptable level of risk to the NDIA.

Score: redacted: s47E(d) - certain operations of agencies Risk Rating: redacted: s47E(d) - certain operations of agencies

4.3.3 Summary of Evaluation Criterion 3 Outcomes - Methodology and Program

In response to the questions relating to providing a detailed methodology statement and draft program, identifying critical path milestone dates to achieve project completion within the timeframe specified in the Statement of Requirements:

redacted: s47G - business information

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The Tenderer demonstrated its methodology to a high standard, providing a comprehensive program for each of the redacted: s22(1)(a)(ii) - irrelevant material Parramatta and Chatswood sites, which included well considered critical path details.

The proposed methodology outlines project workshops with the NDIA for the project alignment/strategy, and well-defined staged blocks of work for the project lifecycle. As the response demonstrates that the tenderer also has the organisational and personnel capacity, this provides the evaluation team with confidence that the proposed methodology and program satisfy this criterion to complete the work to a high standard.

The Tenderer has acknowledged that given the size, complexity and coordination required to manage multiple sites simultaneously, the proposed practical completion date of 30/06/2025 is a challenge to achieve. To address this challenge, redacted: s47G - business information has developed a structured program that extends marginally beyond the preferred completion date.

To assist in limiting the delay to completion redacted: s47G - business information redacted: s47E(d) - certain operations of agencies This Panel considered this a higher risk than the traditional approach, in the event the final signed off detailed designs differ from designs through the 30%, 50% and 90% stages of the design process.

The traditional approach option provides PC dates in August for all 3 sites. The early approach option provides PC dates in July for all 3 sites.

Traditional Approach: Parramatta & Chatswood - PC = 13/08/25

redacted: s22(1)(a)(ii) - irrelevant material redacted: s47G - business information Parramatta, Chatswood - PC = 17/07/25

redacted: s22(1)(a)(ii) - irrelevant material

Note: The PC dates for the proposed options were based on the assumption that a contract is executed on or before 27/01/25.

The evaluation team considers the redacted: s47E(d) - certain operations of agencies

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Risk level: Low — redacted: s47G - business information methodology and program provided a high level of confidence in its ability to provide the services and is considered to present minimal risk to the NDIA.

Score: redacted: s47E(d) - certain operations Risk Rating: redacted: s47E(d) - certain operations

redacted: s47G - business information

The Tenderer satisfied Criterion 3 to a high standard, with its proposed program and methodology effectively demonstrating that it has the capacity to undertake the Scope of Work.

The Tenderer demonstrated its 5-Step Project Management methodology to a high standard, providing a sound high level program which included well considered critical path details as well as a Risk Register.

redacted: s47G - business had reservations about the program, suggesting that the design program is unachievable in parts, such as to have designs for the 3 projects completed at the same time or time given to tender and award 3 sites is insufficient.

They provided a very high-level program with the 3 sites combined in the one project plan. The Practical Completion dates were redacted: s22(1)(a)(ii) - irrelevant material 21/07/25 (Parramatta) and 28/07/25 (Chatswood), assuming start of arise! on or before 03/02/25. The project plan was based on very aggressive timelines issued in NDIA’s RFQ. The evaluation team consider this to be reasonable and acceptable and that the practical completion will be delayed beyond the noted dates above.

Score: redacted: s47E(d) - certain operations Risk Rating: redacted: s47E(d) - certain operations

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4.3.4 Summary of Evaluation Criterion 4 Outcomes — Disability Commitment

In response to questions relating to the Tenderers’ Commitment to supporting people with a disability:

redacted: s47G - business information

The Tenderer demonstrated its commitment to supporting people with disability to be more independent, engage more socially and economically, and build genuinely connected and inclusive communities to a high standard. This is demonstrated in its Disability Support Policy. The policy outlines redacted: s47G - business information commitment to supporting individuals with disabilities, ensuring equal access and opportunities within their organisation. It applies to all employees, contractors, clients, and stakeholders.

redacted: s47G - business information outlines its Design for Dignity assessment approach which ensures projects meet standards that support dignity, accessibility and inclusivity for all individuals.

Risk level: Low — no risks were identified with its disability commitment.

Score: redacted: s47E(d) - certain operations Risk Rating: redacted: s47E(d) - certain operations

redacted: s47G - business information

Its approach to supporting people with disability was detailed in its response through its hiring practices, workplace environment and construction projects. It demonstrated how it provides jobs and careers for disadvantaged people promoting equal and active participation of people with disability such as redacted: s47G - business information redacted: s47E(d) - certain operations of agencies

Risk level: Low — no risks were identified with its disability commitment.

Score: redacted: s47E(d) - certain operations Risk Rating: redacted: s47E(d) - certain operations

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