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2.1. The Policy, Evidence and Practice Leadership Division is leading the NDIA’s Assessment and Budgeting Initiative. This initiative is responsible for developing legislative instruments to give effect to new framework planning.
2.2. Under new framework planning, participants will undergo a structured needs assessment to assess their disability support needs, for the purpose of generating flexible budgets and/or identifying stated supports.
2.3. The assessment approach must use a range of off-the-shelf needs assessment tools which are capable of being administered in a strengths-based and trauma informed way and which are reflective of a contemporary understanding of disability.
2.4. This procurement will lead to the selection of off-the-shelf needs assessments which will be incorporated into legislative instruments which govern the assessment process for adult participants (>16 years old).
2.5. This procurement will also seek a range of operationalisation support services, including a flexible training and accreditation solution for the NDIA’s future support needs assessor workforce.
2.6. This procurement will also seek a solution for integrating the selected support needs assessment tool(s) into NDIA operations, including the ICT environment.
2.7. After selection of a supplier, the NDIA will seek to enter into a commercial arrangement for a period of five years, with the option for an extension of up to five year.
2.8. There are three approaches to market activities being undertaken by the NDIA as part of the Assessment and Budgeting Initiative:
a) Request for Tender – Support needs assessment tools for adults (this procurement) with the following three components: Assessment tool, operationalisation support, system integration software b) Request for Information – Assessment tools for children, to inform further procurement activities in 2025 c) Request for Information – Targeted assessment modules (e.g. for assistive technology, home modifications and disability-related health supports), to inform further procurement activities in 2025
3. AAI Exemption
3.1. This procurement will be compliant with the Accountable Authority Instructions (AAIs), and therefore no exemption is required.
4. Method of procurement
4.1. It is proposed that an open approach to market be undertaken, with this procurement publicly advertised on the Commonwealth’s Tendering website AusTender (www.tenders.gov.au).
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5. Value for Money
5.1. This procurement is considered an effective and efficient use of NDIA resources as it:
a) will encourage competition and be non-discriminatory as it is an open tender which all potential suppliers can engage in whether domestic or international b) will use public resources in an efficient, effective, economical and ethical manner that is consistent with the policies of the Commonwealth and Agency, c) will facilitate accountable and transparent decision making as it will enable interested parties to follow how the successful supplier was approached and selected d) encourages appropriate engagement with risk as it requires a high degree of procurement and probity support e) is commensurate with the scale and scope of the business requirement, and f) will use the Evaluation Plan to determine how value for money could be achieved through an assessment of the demonstrated technical capabilities, financial costs, and risks associated with each of the submissions.
6. Risks
6.1. A risk assessment has been undertaken for this procurement activity in accordance with the requirements of the NDIA Procurement Policy and the Agency’s risk management framework.
6.2. The overarching risk associated with this procurement has been assessed as high value and complex/strategic for the following reasons:
a) The goods being sourced may require customisation and supplier innovation may be required b) The goods are highly critical to the NDIA and core operations c) The procurement relates to matters that are of high-level government, media or political interest d) There are significant interdependencies with other projects e) The value of the procurement is estimated at between $10-$30 million. f) The non cost value of the procurement is very high g) The purchase of the goods/services directly aligns with and promotes the priorities and objectives of the NDIA and the government.
6.3. A copy of the full risk assessment can be found in Attachment D to this document.
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Procurement Connected Policies and Additional Commonwealth Procurement Rules Requirements
15.3. The following policies will be addressed as part of this procurement:
a) Modern Slavery Act 2018 b) Workplace Gender Equality c) Commonwealth Child Safe Framework (CCSF) d) Workplace Gender Equality (WGE) e) Commonwealth Child Safe Framework (CCSF) f) Privacy Act 1988 (Cth) – A PIA is being developed in collaboration with the Privacy Team which [insert results of the PIA assessment]. The full PIA is at Attachment XX. g) Disability Action Plan obligation (The Agency has committed to investigating whether a business that exists primarily to provide employment or support to people living with a disability has the capability to fulfil its needs before making any approach to market at or above the relevant procurement threshold) h) Indigenous Procurement Policy (IPP) i) Shadow Economy Policy j) Payment Times Procurement Connected Policy
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Detailed Risk Register
Please refer to the Risk Action Plan attached for this procurement.
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