FOI 25/26-1057 DOCUMENT 1
OFFICIAL
For Internal Use Only
National Disability Insurance Agency
Reviews and Information Release Division
Standard Operating
Procedure:
Implementing an ART
Decision, Order or
Notice
This document is uncontrolled in hardcopy.
Document Control
OFFICIAL For Internal Use Only
| Document No | NDIA-ERB-SOP-043 |
|---|---|
| Date | October 2025 |
| Status | FINAL |
| Version | 1.1 |
Document applicability
National — Reviews and Information Release Division
Owner
Director, Performance, Policy, and Quality
Approval Status Log
| Version | 1.1 |
|---|---|
| Reviewed by | Policy Officer |
| Endorsed by | |
| Approved by | Assistant Director, Policy |
| Approval date | 30 October 2025 |
Revision History
| Revision | Date | Sections | Summary of Changes |
|---|---|---|---|
| 1 | 19/03/2025 | All | Original (formerly NDIA-ART CM-SOP-043) Amended to align with NDIA organisational restructure. Notice of Impairments and impairment categories included at section 3.6.1. |
| 1.1 | 30/10/2025 | All | Amended to align with NDIA organisational restructure. |
Note: Document uncontrolled in hardcopy
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Contents
-
Introduction …………………………………………………………………………………………………… 5
1.1 Purpose ………………………………………………………………………………………………… 5
1.2 Scope …………………………………………………………………………………………………… 5
1.3 Roles and Responsibilities ………………………………………………………………………. 5
-
Checklist ……………………………………………………………………………………………………….. 6
-
Procedure ……………………………………………………………………………………………………… 8
3.1 When to use CRM and PACE ………………………………………………………………….. 8
3.2 Identify the ART Document ……………………………………………………………………… 8
3.3 Upload the ART Document ……………………………………………………………………… 9
3.3.1 Upload the ART Document to LEX …………………………………………………….. 9
3.3.2 Upload the ART Document to CRM ……………………………………………………. 9
3.3.3 Upload the ART Document to PACE ………………………………………………… 10
3.4 What further action is required? ……………………………………………………………… 11
3.4.1 Orders requiring no action ……………………………………………………………….. 11
3.4.2 Orders requiring access to the NDIS be granted …………………………………. 11
3.4.3 Orders requiring a Plan build ……………………………………………………………. 11
3.5 Dismissals and Withdrawals …………………………………………………………………… 11
3.5.1 Create a closed Interaction in CRM …………………………………………. 11
3.5.2 Create a closed Enquiry Case in PACE …………………………………………. 12
3.6 Access Matters …………………………………………………………………………………….. 13
3.6.1 Create an Enquiry Case in PACE …………………………………………. 13
3.6.2 Refer the PACE Enquiry Case to the Scheme Eligibility Branch (SEB)….. 14
3.7 Planning Matters ………………………………………………………………………………….. 14
3.7.1 Refer the matter to TAPIB for Home and Living Supports …………….. 14
3.7.2 Create an ART Order Implementation Interaction in CRM …………….. 15
3.7.3 Build a Plan in CRM ……………………………………………………….. 15
3.7.4 Build a Plan in PACE ……………………………………………………….. 16
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3.7.5 Planning Support …………………………………………………………………………… 16
3.7.6 Delegation Level 5 Plan Approval …………………………………………. 16
3.7.7 Create a Plan Implementation Case in PACE …………………………… 16
3.7.8 Refer the PACE Plan Implementation Case …………………………… 19
3.7.9 Create an Enquiry Case in PACE to have the Plan Implementation Case
prioritised by National Delivery ................................................. 19
3.7.10 Refer the PACE Enquiry Case to National Delivery ……………………. 20
3.7.11 Complete the ART Order Implementation Interaction in CRM …………. 21
3.8 Closing an ART Matter ………………………………………………………………………….. 21
- Process Flowchart ………………………………………………………………………………………… 22
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1. Introduction
1.1 Purpose
This Standard Operating Procedure will help you to process, review, and finalise
Orders and Notices of the Administrative Review Tribunal (ART), and close
matters in LEX.
The NDIA has a statutory obligation to ensure that, within 28 calendar days of the
date on which an ART Decision, Order or Notice is received:
-
a prospective participant is granted access to the Scheme; or
-
a participant’s plan is approved and implemented.
1.2 Scope
This procedure applies nationally across the External Review Branch (ERB) and
the Information Access and Privacy Branch (IAP) and is to be used by:
-
Case Managers (CM);
-
ART Operations Officers; and
-
the Planning Support Team (PST).
1.3 Roles and Responsibilities
The roles and responsibilities set out in the Standard Operating Procedure:
Document Control apply also to this procedure.
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2. Checklist
| Topic | Checklist |
|---|---|
| Pre-Requisites | □ You have received an ART Order, Notice or Decision |
| Actions | All matters: □ 3.1 When to use CRM and PACE □ 3.2 Identify the ART Document □ 3.3 Upload the ART Document □ 3.3.1 Upload the ART Document to LEX □ 3.3.2 Upload the ART Document to CRM (if required) □ 3.3.3 Upload the ART Document to PACE □ 3.4 What further action is required? Matters which are withdrawn or dismissed: □ 3.5 Dismissals and Withdrawals □ 3.5.1 Create a closed Interaction in CRM (if required) □ 3.5.2 Create a closed Enquiry Case in PACE Access matters: □ 3.6 Access Matters □ 3.6.1 Create an Enquiry Case in PACE □ 3.6.2 Refer the PACE Enquiry Case to the Scheme Eligibility Branch (SEB) Planning matters: □ 3.7 Planning Matters □ 3.7.1 Refer the matter to TAPIB for Home and Living Supports (if required) □ 3.7.2 Create an ART Order Implementation Interaction in CRM (if required) □ 3.7.3 Build a Plan in CRM (if required) □ 3.7.4 Build a Plan in PACE (if required) □ 3.7.5 Planning Support □ 3.7.6 Delegation Level 5 Plan □ 3.7.7 Create a Plan Implementation Case in PACE (for all planning matters) □ 3.7.8 Refer the PACE Plan Implementation Case |
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□ 3.7.9 Create an Enquiry Case in PACE to have the Plan
Implementation Case prioritised by National Delivery
(if required)
□ 3.7.10 Refer the PACE Enquiry Case to National
Delivery (if required)
□ 3.7.11 Complete the ART Order Implementation
Interaction in CRM (if required)
Further Reference:
□ 4 Process Flowchart
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3. Procedure
3.1 When to use CRM and PACE
The NDIA is phasing out the CRM business system. Unless otherwise stated, the
guidance in this procedure around the use of CRM is to be followed only in
planning matters, where the internal review process was initiated in CRM and
where National Delivery have not initiated a plan change process in PACE.
PACE is the business system intended to replace CRM. Unless otherwise stated, the
guidance in this procedure around the use of PACE is to be followed at all times.
The 3P Service Delivery Hub is a helpful resource to support Agency staff, as
PACE is progressively rolled out across the Agency, and includes notices and
information around upcoming enhancements and known system defects.
To support the gradual transition from CRM to PACE, it may be necessary for
certain actions to be performed in both CRM and PACE.
3.2 Identify the ART Document
Orders will set out, in numbered paragraphs, the Orders of the ART. The first page
of the Orders will identify the date on which the Orders were made, at which
Registry, and by which Member. Orders also sealed (stamped) by the ART. The
Date of an Order is the date as it appears on the first page of the document.
It is imperative that ART Orders are processed as soon as possible
to ensure compliance with the NDIA’s statutory obligation to give effect to
an ART Order within 28 days of receipt.
Decisions will usually be accompanied by sealed Orders, and seek to explain, in
numbered paragraphs, the reasoning behind the ART’s decision, as set out in
those Orders. The Date of a Decision will be clearly identified in the document.
Withdrawal and Dismissal Notices are typically set out in the form of a letter,
which states: ‘the application is now dismissed with the effective date of… We will
not continue with the review, and we have closed the file’ (or similar). Notices will
not identify a particular Member, and are not usually sealed (stamped) by the ART.
The Date of a Notice is the ‘effective date’ referred to in the body of the Notice or,
in the absence of such a reference, the date as it appears on the first page.
Note: Where an application is lodged out of time and an extension of time is
not granted by the ART, the ART will not typically issue a Dismissal
Notice. This is because, without that extension of time, the application
is deemed to be valid, and thus cannot be dismissed. In these
circumstances, it is common for the ART to notify the parties by email
that the extension of time has not been granted.
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3.3 Upload the ART Document
3.3.1 Upload the ART Document to LEX
All ART Orders and Notices must be uploaded to LEX.
In keeping with the Standard Operating Procedure: Records Management —
Naming of Selected Records, when uploading ART Order or Notices to LEX,
you must ensure that:
-
relevant emails and attachments (including ART Orders and Notices)
are uploaded to LEX separately;
-
all documents uploaded to LEX are appropriately named; and
-
all documents uploaded to LEX are appropriately categorised.
Categorising the ART Document in LEX
To categorise a document, use the drop-down menu to select the most
appropriate document type, in accordance with the table below.
TABLE 1 — CATEGORISATION OF ART DOCUMENT IN LEX BY DOCUMENT TYPE
| ART Document Type | LEX Categorisation |
|---|---|
| s 103(2) Order | Tribunal Decision: s 103 — Order Tribunal Decision: Section 103 Decision Order |
| Tribunal Decision | Tribunal Decision: Substantive Hearing |
| Dismissal Notice | Tribunal Decision: Section 96 Dismissal (consent) Tribunal Decision: Section 97 Dismissal Tribunal Decision: Section 99 Dismissal Tribunal Decision: Section 100 Dismissal Tribunal Decision: Section 101 Dismissal Tribunal Doc: Dismissal Notice |
| Withdrawal Notice | Tribunal Decision: Section 95 Withdrawal Tribunal Doc: Withdrawal Notice |
3.3.2 Upload the ART Document to CRM
Refer to 3.1 for guidance around when to use CRM.
To begin uploading an ART Document to CRM, access the NDIS Account
window in CRM by selecting the My NDIS panel on the CRM home screen.
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Locate the participant’s record by selecting the Search Button in the top
left-hand corner of the screen, and searching by their NDIS Number.
Once you have located the participant’s or prospective participant’s record,
select Add Items in the bottom right-hand corner of the screen, and then
select Inbound Document from the pop-up menu. This will open the
New Inbound Document webform.
Use the relevant drop-down menus to complete the webform, as below.
Description: ART Order 20__/____
Document Type: Others
Priority: Low
Status: Completed
Category 1: NDIA Service
Category 2: Other Form
Employee Responsible:
After completing the required fields, select Upload File in the bottom right-
hand corner of the window. Using the file explorer pop-up window, locate a
copy of the relevant ART Order or Notice, and select Open. Make sure that
the document is listed as an attachment.
To complete the document upload, select Save.
Proceed to 3.3.3, below.
3.3.3 Upload the ART Document to PACE
To begin uploading an ART Document to PACE, locate the participant’s or
prospective participant’s record. To do so, search by their NDIS Number in
the search bar at the top of the PACE window. Select the appropriate
participant’s or prospective participant’s record from the available search
results under the Accounts tab (centre-screen).
From the participant’s or prospective participant’s record, navigate to the
Documents tab, and select Add Documents. Complete the pop-up
Document Details window as below, and then select Next.
Document Category: Authorisation
Document Sub-Category: Legal Order
Personal Identifiable Information: Yes
Description: ART <Order / Dismissal / Withdrawal> 20__/____
Select Upload Files, and using the file explorer pop-up window, locate a
copy of the relevant ART Order or Notice, and select Open.
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Make sure that all documents are marked Ready for Upload, and select
Save. If documents are not ready for upload, or if you encounter an error in
uploading the document, select Retry.
The document is now uploaded to PACE. You may now select Close.
3.4 What further action is required?
3.4.1 Orders requiring no action
Dismissal or Withdrawal Notices, or other Orders which seek to dismiss
an application, do not require further action by the NDIA. Decisions of the
ART which affirm the decision under review also require no action.
Proceed to 3.5, below.
3.4.2 Orders requiring access to the NDIS be granted
All ART Orders which relate to a decision to grant a prospective
participant access to the NDIS, must be referred to the Scheme Eligibility
Branch (SEB). All access decisions are to be actioned in PACE only.
Proceed to 3.6, below.
3.4.3 Orders requiring a Plan build
All ART Orders which relate to a decision to fund one or more supports,y
require that a plan be built and implemented. Refer to 3.1 for guidance
around when to use CRM and PACE.
Proceed to 3.7, below.
3.5 Dismissals and Withdrawals
Where a matter is dismissed by the ART, withdrawn by a participant or prospective
participant (or their representative), or affirmed by the ART, you will create a
closed interaction in CRM (if required) and a closed enquiry case in PACE,y
after you have uploaded copies of the ART Document(s) (3.3).
3.5.1 Create a closed Interaction in CRM
Refer to 3.1 for guidance around when to use CRM.
In the participant’s or prospective participant’s record in CRM, select
Add Items in the bottom right-hand corner of the screen, and then select
Interaction from the pop-up menu. This will open the Create Interaction
(Interaction Record) webform.
Use the relevant drop-down menus to complete the webform, as below.
Category 1: Specialised
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Category 2: AAT
Category 3: AAT Application – Closed
Channel: Internal Notes
Status: Closed
Notes: AAT Application dismissed / withdrawn
Select Submit in the bottom right-hand corner of the window.
Proceed to 3.5.2, below.
3.5.2 Create a closed Enquiry Case in PACE
From the participant’s or prospective participant’s record in PACE, navigate
to the Details tab and select Create Enquiry. This will open a new pop-up
window in which you will record information related to the enquiry.
Complete the first step, titled Who is Making the Request?, as below, and
then select Next.
Requested by: General Enquiry Only
Case Origin: Internal
Complete the Enquiry Details as below, and then select Next.
Date Received: <date on which you received the Notice / Orders >
Enquiry Type: Other
Category: General
Sub Category: Policy/Process Information
Complete the Risk Matrix by selecting the most appropriate option, and
then select Next.
Complete Notes and Next Steps as below, and then select Next.
Enquiry Notes: ART Application dismissed / withdrawn
Enquiry Outcome: Keep enquiry open (do not re-assign)
Once you have reviewed the information you provided when creating the
enquiry, select Submit. After selecting Submit, an enquiry case will be
created. You will be redirected to the Details tab of the case, where you will
be able to review and, if needed, update the information recorded, by
selecting the pencil icon next to the field you wish to update.
Update the case Details as follows:
Subject: ART Application dismissed / withdrawn
Status: Completed
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Description: ART Application dismissed / withdrawn
Closure Reason: Completed - Resolved
Navigate to the Documents tab of the enquiry case, and select Link
Documents. Locate the ART Document(s) you uploaded in 3.3.3, above,
and select the checkbox which appears next to the Document(s). This will
link the ART Document(s) to the enquiry case in PACE.
Refer to the Standard Operating Procedure: Closing an ART Matter for
further procedural guidance.
3.6 Access Matters
This section is only to be completed where you are in receipt of ART Orders which
require that a prospective participant be granted access to the NDIS, and after
you have uploaded copies of the ART Document(s) to PACE (3.3.3).
SEB (refer to section 3.6.2) is responsible for the intake and assessment of all
applications seeking access to the NDIS, and for determining whether a
prospective participant meets the eligibility criteria for access.
3.6.1 Create an Enquiry Case in PACE
This section is applicable to all access matters.
From the prospective participant’s record, navigate to the Cases tab, and
select New (on the left-hand side of the tab). When prompted, select
Enquiry, and then select Next.
Complete the New Case: Enquiry window as below, and then select Save.
Subject: ART Orders
Status: New
Prioritize:
Enquiry Description:
meets the access criteria under section 21 of the NDIS Act, namely:
the age requirements in section 22
the “residence requirements” in section 23
the disability requirements in section 24 with impairments in the following categories, attributable to the
<diagnosis/diagnoses> of <disability/disabilities>: <delete those that
don’t apply> intellectual, cognitive, neurological, sensory, physical,
impairments relating to a psychosocial disability
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the early intervention requirements in section 25 with
<impairments in the following categories attributable to the <diagnosis/diagnoses> or
<disability/disabilities>: <delete those that don’t apply> intellectual,
cognitive, neurological, sensory, physical, impairments relating to a
psychosocial disability>
For completeness, please send me an email at
once implementation is complete.
Type: Access
Category: Access Request
Sub Category: Escalation Enquiry
Case Reassignment Reason: Referral to other business area
Internal Comments:
After selecting Save, an enquiry case will be created. You will be redirected
to the Details tab of the case, where you will be able to review and, if
needed, update the information you entered above, by selecting the pencil
icon next to the field you wish to update.
Navigate to the Documents tab of the enquiry case, and select Link
Documents. Locate the ART Document(s) you uploaded in 3.3.3, above,
and select the checkbox which appears next to the Document(s). This will
link the ART Document(s) to the enquiry case in PACE.
Proceed to 3.6.2, below.
3.6.2 Refer the PACE Enquiry Case to the Scheme Eligibility Branch (SEB)
To refer the enquiry to SEB, return to the Details tab, and update the Case
Owner to National Eligibility Escalation Queue. To update a Case Owner,
select the icon that appears next to the Case Owner field in the Details tab.
Refer to the Standard Operating Procedure: Closing an ART Matter for
further procedural guidance.
3.7 Planning Matters
This section is only to be completed where you are required to build a plan as part
of the progression or conclusion of the matter, and after you have uploaded
copies of any ART Document(s) to LEX and CRM and/or PACE (3.3) (if applicable).
3.7.1 Refer the matter to TAPIB for Home and Living Supports
This section is only applicable to ART Orders which concern the provision of home
and living supports. For all other matters, proceed to 3.7.2.
The Home and Living Branch is responsible for reviewing support options for
participants in need of supported living arrangements, such as Specialist
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Disability Accommodation (SDA), Supported Independent Living (SIL),
Medium-Term Accommodation (MTA), or Individualised Living Options (ILO).
Where a participant plan is to contain home and living supports, a referral
must be made to the Technical Advice and Practice Improvement
Branch (TAPIB) in the form of a request for supplementary advice, for
support with home and living calculations as part of the plan build. Copies of
the latest TAPIB Advice Request forms are accessible from the Externaly
Review Branch Guidance Library and Directory.
3.7.2 Create an ART Order Implementation Interaction in CRM
Refer to 3.1 for guidance around when to use CRM.
In the participant’s record in CRM, select Add Items in the bottom right-hand
corner of the screen, and then select Interaction from the pop-up menu.
This will open the Create Interaction (Interaction Record) webform.
Use the relevant drop-down menus to complete the webform, as below.
Category 1: Specialised
Category 2: AAT
Category 3: AAT Order — Implementation
Channel: Internal Notes
Status: Open
Notes: AAT Order uploaded and actioned.
Select Submit in the bottom right-hand corner of the window.
Note: For reporting purposes, the interaction must be created before
initiating a plan review in CRM or a plan change case within PACE.
Note: As CRM is not being updated to reflect the change from AAT to ART,
please continue to use AAT interaction.
3.7.3 Build a Plan in CRM
Refer to 3.1 for guidance around when to use CRM. For guidance relating to
conducing a plan build in PACE, refer to 3.7.4.
Participant plans can only be built by Case Managers who have
received formal training; and approved by Case Managers who are
delegates of the CEO, and who have received formal training.
To promote a consistent, national approach to plan building, the full suite of
CRM-related guidance material published by National Delivery can be
accessed by CMs on the NDIA intranet Pre-Planning and Planning pages.
Hyperlinks to relevant guidance material can also be accessed by CMs from
the External Review Branch Guidance Library and Directory.
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3.7.4 Build a Plan in PACE
This section is not to be completed where the internal review process was initiated
in CRM, and where a plan change process has not been initiated in PACE. For
guidance relating to conducting a plan build in CRM, refer to 3.7.3.
Participant plans can only be built by Case Managers who have
received formal training; and approved by Case Managers who are
delegates of the CEO, and who have received formal training.
To promote a consistent, national approach to plan building, Knowledge
Articles (KA) will appear in the live PACE environment as users work
through relevant cases in PACE. The KAs are intended to offer support and
guidance to all users (including CMs), and include hyperlinks to other
relevant KAs, to offer end-to-end support through the plan build process.
Hyperlinks to relevant guidance material can also be accessed by CMs from
the External Review Branch Guidance Library and Directory.
3.7.5 Planning Support
To complement formal training and the guidance material referred to in 3.7.3
and 3.7.4 above, the Planning Support Team (PST) offers support to CMs.
This includes by conducting pre-approval quality assurance upon request.
A copy of the PST Service Offering is available on the Information Accessy
and Privacy Branch Guidance Library and Directory.
Support can be requested from PST through LEX, or by email to
redacted: s47E(d) - certain operations of agencies@ndis.gov.au.
3.7.6 Delegation Level 5 Plan Approval
PST is responsible for coordinating delegate level 5 plan approval.
Participant plans with an annualised value in excess of $1.265 million are
subject to delegate level 5 approval, to minimise any risk to the participant or
the Scheme in relation to high-value, complex plans.
Plans which require delegate level 5 approval must be sent for mandatory
quality assurance by PST, eight business days prior to the deadline by
which the Agency is required to implement the ART Order. As part of the
approval process, PST will work with the CM if the level 5 delegate requires
further information. If no further information is required, PST will inform the
CM once the plan has been approved.
3.7.7 Create a Plan Implementation Case in PACE
This section is applicable to all planning matters. For plan builds completed within
PACE, the Plan Implementation case will automatically generate once the Plan
Approval Case is marked Completed. For PACE Plan Variation Cases and plan
builds completed in CRM, the Plan Implementation Case must be created manually.
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Once the plan is approved, from the participant’s record, navigate to the
Cases tab, and select New (on the left-hand side of the tab). When
prompted, select Plan Implementation, and then select Next.
Complete the New Case: Plan Implementation window as below, and then
select Save. No other changes are necessary.
Reason for Case Creation: Outcome of an ART Decision
After selecting Save, a plan implementation case will be created. You will be
redirected to the Details tab of the case, where you will be able to review
and, if needed, update the information recorded, by selecting the pencil icon
next to the field you wish to update.
Complete Handover Notes
Navigate to the Handover Notes tab of the plan implementation case.
Select all applicable options relating to the implementation of the plan, and
answer the relevant questions, when prompted.
Answer the final question under Supporting Notes, ‘Is there anything elsey
to let the plan implementer know about?’, as below, and then select Save.
Plan has been approved by
on Primary Disability:
Streaming:
Plan management:
Support Coordination/Psychosocial Recovery Coach: <Y/N>
The Plan has been approved for
months, due to unscheduled review conducted in accordance with ART Order
<20__/____>
. S 103(2):
NOTE: This ART Matter has been finalised. For information regarding
the supports included as per the ART Order, or implementation of the
plan, please contact Case Manager
. For any future planning matters, please direct all correspondence to the Region.
S 85(1):
This decision was made pursuant to a remittal by the Administrative
Review Tribunal, pursuant to s 85(1) the Administrative Review
Tribunal Act 2024. Upon reconsideration, I have decided to vary the
statement of participant supports to provide continued access to
supports, while the matter remains in the Tribunal, by changing the
review date; and by providing for pro-rata funding of supports, as set
out in the revised plan. I note that the effect of the reconsideration is to
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vary the statement of participant supports that is under review by the
Tribunal, rather than make a new statement of participant supports.
S 48:
Upon reconsideration, I have decided to set aside the statement of
participant supports by way of a s 48 to provide continued access to
supports <and/or> to provide new R&N supports <remove if not
necessary>, whilst the matter remains in the Tribunal, by:
changing the review date;
providing supports pro-rata for
months; providing <new / additional> R&N funded supports of:
. It has been
determined that these supports meet the R&N criteria based
on <legal / TAPIB / H&L> advice, and objective oversight by
an <EL1 / EL2>, External Reviews Branch.
Please contact Case Manager
for any information regarding the supports included in this plan.
Log an Activity Note
Navigate to the Activity tab of the implementation case (on the right-hand
side of the screen), and under the Log Activity sub-tab, select Create new…
Use the relevant drop-down menus to create a new activity note, as below,
and then select Save.
Activity Type: Internal Note
Outcome: Not Applicable
Subject: Internal Communication
Comments: <copy the case handover notes, entered as per Complete
Handover Notes>
Upload a copy of the plan to the Implementation Case
Navigate to the Documents tab of the implementation case, and select Add
Documents. Complete the pop-up Document Details window as below, and
then select Next.
Document Category: Participant Communication
Document Subcategory: General Communication
Personal Identifiable Information: Yes
Description: Plan approved
to implement ART Orders
Select Upload Files, and using the file explorer pop-up window, locate a
copy of the relevant participant plan, and select Open.
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Make sure that all documents are marked Ready for Upload, and select
Save. If documents are not ready for upload, or if you encounter an error in
uploading the document, select Retry.
The document is now uploaded to PACE. You may now select Close.
Proceed to 3.7.8, below.
3.7.8 Refer the PACE Plan Implementation Case
Plan implementation cases must be routed to either the MyNDIS Pooly
Queue (for participants with an Agency assigned My NDIS Contact) or to the
My NDIS Contact (for participants with a partner, CSN or YPIRAC staff
member assigned My NDIS Contact). For further information and guidance,
refer to the KA: Case Permissions and Routing – Plan Implementation Case.
To refer the plan implementation case, return to the Details tab of the plan
implementation case, and update the Case Owner. To update a Case
Owner, select the icon that appears next to the Case Owner field in the
Details tab of the plan implementation case.
3.7.9 Create an Enquiry Case in PACE to have the Plan Implementation
Case prioritised by National Delivery
This section is only applicable where plan the implementation case created in 3.7.8
above, is to be routed to the MyNDIS Pool Queue.
The purpose of this section is to create an enquiry case in PACE, to ensure
that the plan implementation case is prioritised by the appropriate National
Delivery state-based implementation queue.
From the participant’s record, navigate to the Cases tab, and select New (on
the left-hand side of the tab). When prompted, select Enquiry, and then
select Next.
Complete the New Case: Enquiry window as below, and then select Save.
Subject: ART Plan Approved
Type: Other
Category: General
Sub Category: Policy/Process Information
Internal Comments:
After selecting Save, an enquiry case will be created. You will be redirected
to the Details tab of the case, where you will be able to review and, if
needed, update the information recorded, by selecting the pencil icon next to
the field you wish to update.
Proceed to 3.7.10, below.
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3.7.10 Refer the PACE Enquiry Case to National Delivery
This section is only applicable to Enquiry Cases created in 3.7.9 above.
To be able to refer the case to the appropriate escalation queue, a Case
Reassignment Reason must be provided. From the Details tab of the
enquiry case, update the enquiry as below, and then select Save.
Case Reassignment Reason: Referral to National Delivery
To refer the enquiry to the appropriate escalation queue, update the Casey
Owner by selecting the icon that appears next to the Case Owner field in the
enquiry Details tab, and select the most appropriate queue as set out below.
TABLE 2 — SELECTING THE MOST APPROPRIATE ESCALATION QUEUE
| Escalation Queue | Criteria |
|---|---|
| Queues based on a Participant’s State or Territory of residence | |
| Core Planning NSW/ACT Escalations Queue |
Participant resides in New South Wales (NSW) or the Australian Capital Territory (ACT) |
| Core Planning NT Escalations Queue |
Participant resides in the Northern Territory (NT) |
| Core Planning QLD Escalations Queue |
Participant resides in Queensland (QLD) |
| Core Planning SA Escalations Queue |
Participant resides in South Australia (SA) |
| Core Planning TAS Escalations Queue |
Participant resides in Tasmania (TAS) |
| Core Planning VIC Escalations Queue |
Participant resides in Victoria (VIC) |
| Remote Escalations Routing Queue |
Participant resides in a remote location |
| Queues based on other criteria | |
| Aged Care Escalations Routing Queue |
Participant is streamed YPIRAC |
| CSN Escalations Routing Queue |
Participant is streamed Complex; Justice Liaison Officer Alert |
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| Escalation Queue | Criteria |
|---|---|
| EC Escalations Routing Queue |
Participant is younger than 9 years old |
3.7.11 Complete the ART Order Implementation Interaction in CRM
This section only applies where an ART Order Implementation interaction was
created in 3.7.2, above.
Once the plan has been approved, update the status of the AAT Ordery
Implementation interaction in CRM.
To do so, navigate to the Interactions tab of the participant’s record in CRM,
and select the interaction you created in 3.7.2 above. Select Edit in the
bottom right-hand corner of the Interaction Details pop-up window, and use
the drop-down menus to update the webform as below, and select Submit.
Status: Completed
Notes: Plan approved in <PACE / CRM> on
3.8 Closing an ART Matter
For further procedural guidance around closing an ART Matter in LEX, please refer
to the Standard Operating Procedure: Closing an ART Matter.
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4. Process Flowchart
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