DOCUMENT 19
OFFICIAL: SENSITIVE
The contents of this document are OFFICIAL: SENSITIVE
Board meeting of 15 September 2023
Meeting of NDIA Board
Minutes
15 September 2023 8:00am – 2:30pm (AEST) NDIA office, 111 Macquarie Street, Hobart Tasmania and online
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OFFICIAL: SENSITIVE Minutes 6.2.1
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3 Fraud and Corruption Risk and Control Updates
Mr Sullivan joined the meeting.
Ms Mitchell introduced the item and provided an overview of key matters for the Board’s consideration, as set out in the paper, noting that Risk Committee had examined the report in detail at its meeting of 14 September 2023. Ms Mitchell confirmed requested changes to the Fraud and Corruption Control Plan had been made following the Risk Committee meeting.
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4 Committee Updates
4.1 Audit Committee
On behalf of the Chair of the Audit Committee, Dr Napthine provided a summary of the key matters arising from the Committee’s meeting on 12 September 2023 and noted the endorsement of the Financial Statements for consideration by the Board.
4.2 Risk Committee
Ms Diamond provided a summary of the key matters arising from the Committee’s meeting on 14 September 2023 and noted the endorsement of the Risk Management Declaration and other risk papers for consideration by the Board.
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6 3P / PACE Update
6.1 3P / PACE Update
Mr O’Brien introduced the item and gave an overview of the key matters for the Board’s consideration, as set out in the paper, noting: • the Risk Committee discussions of 14 September 2023 on current risks settings.
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OFFICIAL: SENSITIVE Minutes 6.2.4
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8 Annual Report
8.1 Financial Statements
Mr Gifford, Mr Breitkreuz and Mr Campbell joined the meeting.
Mr Gifford introduced the item and gave an overview of the key matters for the Board’s consideration, as set out in the paper, noting the Financial Statements: • have been prepared on a going concern basis • were discussed in detail at the Audit Committee meeting of 12 September 2023 • include the participant plan provision, and • were reviewed and signed by Ms Falkingham as CEO and Mr Breitkreuz as CFO.
The Board discussed the Financial Statements, including advice from the Audit Committee about the appropriateness of the Financial Statements.
Resolution: The Board endorsed the Agency’s 2022-23 financial statements and authorised the Board Chair to sign on behalf of the Board.
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8.3 Annual Report and Performance Statements
Mr O’Brien rejoined the meeting. Mrs McKenna Kerr rejoined the meeting.
Mr O’Brien introduced the item and gave an overview of the key matters for the Board’s consideration, as set out in the paper, noting that it had been discussed in detail at the Risk Committee meeting of 14 September 2023.
The Board discussed the Annual Report and Performance statements, including the advice of the Risk Committee on the appropriateness of the Performance Statements. The Board discussed the performance measures and noted they are framed around the legislated Participant Service Guarantee metrics.
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12 Risk Management Declaration
Ms Mitchell introduced the paper and gave an overview of the key matters for Board consideration, including:
• the outcome of the annual self-assessment of compliance with the Risk Management Rules, and subsequent review by the ANAO, and • the detailed discussion at Risk Committee on 14 September 2023.
Ms Diamond noted that the Risk Committee had approved the Risk Management Declaration on 14 September 2023, for consideration and endorsement of the Board.
The Board discussed the key elements of the paper.
Resolution: The Board approved the Risk Management Declaration 2022-23 and authorised the Board and Risk Committee Chairs to sign the Declaration.
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