NDIA Accountability Project

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Add or update disability-related health supports and meal preparation supports

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Add or update disability-related health supports and meal preparation supports

This article provides guidance for a planner to:

  • add disability-related health supports
  • update disability-related health supports.

Recent updates

October 2023 Current guidance.

Before you start

You have read and understood the relevant guidance:

  • Our Guideline – Disability-related health supports (external)
  • Our Guideline – Continence (external)
  • Our Guideline – Diabetes management supports (external)
  • Our Guideline – Dysphagia supports (external)
  • Our Guideline – Epilepsy supports (external)
  • Our Guideline – Nutrition supports including meal preparation (external)
  • Our Guideline – Podiatry and foot care supports (external)
  • Our Guideline – Wound and pressure care supports (external)
  • Our Guideline – Creating your plan (external)
  • Our Guideline – Justice system (external)
  • Our Guideline – Plan reviews (external)
  • article Guide – Respiratory supports.

You have also read and understood articles:

  • Calculate disability-related health supports and meal preparation supports

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  • Add or update disability-related health supports Appendix A – Guide to core supports
  • Add or update disability-related health supports Appendix B – Guide to capacity building supports
  • Add or update disability-related health supports Appendix C – Guide to capital supports.

You have:

  • checked if the disability-related health support needs advice from the Technical Advisory Branch (TAB) or Childrens Taskforce (CT)
  • received TAB or CT advice, if needed, before you include the disability-related health support in the participant’s plan.

Refer to TAB intranet page Requesting Advice.

To add disability-related health supports (DRHS) to a draft budget, complete the following PACE steps:

  1. In the Plan Approval case, select the Draft Budget tab.
  2. Select New Support Category.
  3. Enter the appropriate category into the Support Category field. For
    • Core supports, go to section ‘Add or update Core DRHS’
    • Capacity building supports, go to section ‘Add or update Capacity Building DRHS’
    • Capital supports, go to section ‘Add or update Capital DRHS’.
  4. The Budget Type will default based on the Support Category.
  5. Select the Instalment Type.

Note: The Frequency and Plan Duration fields will be locked. To change the plan duration, refer to article Change plan duration. 6. Enter the Amount of this support.

Note: For instalment type ‘regular’ this amount is the monthly amount. PACE will calculate the frequency amount and the total plan amount. You can use the Plan Conversation Support Tool to guide your decision making. Find the Plan Conversation Support Tool in the Tasmania Resource library.

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  1. Record the TSP Variance Reason from the drop-down list.
  2. Record Additional Description about why this support is needed. Use the relevant description for the support category. For
  • Core supports, go to section ‘Add or update Core DRHS’
  • Capacity building supports, go to section ‘Add or update Capacity Building DRHS’
  • Capital supports, go to section ‘Add or update Capital DRHS’. Note: These comments will not display on a participant’s plan. You can use these comments to discuss funded supports during a plan implementation meeting.
  1. If the support meets all of the NDIS funding criteria select the checkbox under the Justifications heading.
  2. Record Justification in the free text field. For some supports, this might automatically populate. For more information about recording justifications, refer to article Add budget justifications. Note: The free text field has a 3000 character limit. Some special characters in this field may cause an error. If you see the characters |%, you will need to remove these before you can select Save. The most common cause of this error is copying justifications from SAP CRM into PACE.
  3. If you’re using evidence to support your justification, select the Evidence Used checkbox.
  4. Select the Evidence Type from the drop-down list.
  • if the Evidence Type is Document, go to step 13
  • if the Evidence Type is Other, go to step 14.
  1. Enter the Evidence Link name. You can view linked evidence on the Evidence tab of the Plan Approval case. To learn more about linking evidence, refer to article Add and link evidence to a case.
  2. Enter the Evidence Explanation into the free text field.
  3. If you need to add more evidence to support your justification, select the checkbox Add further evidence links and repeat step 12.
  4. Select Save.

Add or update Core DRHS

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Review article Add or update disability-related health supports Appendix A – Guide to core supports before you add funding in the Consumables or Assistance with daily life support categories.

If the participant needs:

  • low cost DRHS assistive technology, refer to article Add or update low cost assistive technology (AT) in a plan approval case.
  • health consumables, go to section ‘Add health consumables’.
  • personal care or meal preparation, go to section ‘Add personal care hours for assistance with health-related tasks or meal preparation’.

Add health consumables

  1. Select Consumables in the Support Category field.
  2. Record why this support is needed in the Additional Description. For example:
  • Personal care hours for a support worker to administer the proper use of medical equipment under the guidance of a nurse.
  • Includes $1500 to ensure continuity of support while waiting for a consumables assessment.

Where funding is included for respiratory consumables, include:

  • Respiratory consumables must be compatible and fit for purpose with my prescribed respiratory equipment.

Note: These comments will not display on a participant’s plan. You can use these comments to discuss funded supports as part of a plan implementation meeting. 3. Return to section ‘Add disability-related health supports’ or ‘Update disability-related health supports’.

  1. Select Assistance with daily life in the Support Category field.
  2. Record why this support is needed in the Additional Description. For example, where the funding is for meal preparation support, include:
  • Includes [amount] for support with preparing meals.

Note: Meal preparation supports should not be stated and doesn’t need a quote. This will allow participants to use this support flexibly.

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Add or update Capacity Building DRHS

Review articles Add or update disability-related health supports Appendix B – Guide to capacity building supports and Calculate disability-related health supports and meal preparation supports before you add funding in Improved daily living skills or Health and Wellbeing support categories.

If the participant needs support from a:

  • nurse, go to section ‘Add nursing supports’
  • podiatrist, go to section ‘Add podiatry supports’
  • speech pathologist, go to section ‘Add speech pathology supports’
  • dietician, go to section ‘Add dietician supports’.

Add nursing supports

Make sure there’s sufficient supports that meet the NDIS funding criteria in the plan to cover the participant’s nursing support needs. The service provider is responsible for assigning the most appropriately qualified nurse to provide disability-related health support.

  1. Select Improved daily living skills in the Support Category field.
  2. Record why this support is needed in the Additional Description.
  3. If you include supports that relate to delegation of care, upload supporting information to PACE.
  4. Return to section ‘Add disability-related health supports’ or ‘Update disability-related health supports’.

Add podiatry supports

  1. Select Improved daily living skills in the Support Category field.
  2. Record why this support is needed in the Additional Description. For example:
  • Includes podiatry assessment, care plan and selection or manufacture of customisable or wearable technology.
  1. Return to section ‘Add disability-related health supports’ or ‘Update disability-related health supports’.

Add speech pathology supports

  1. Select Improved daily living skills in the Support Category field.

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  1. Record why this support is needed in the Additional Description.
  2. Return to section ‘Add disability-related health supports’ or ‘Update disability-related health supports.’

Add dietician supports

  1. Select Health and wellbeing in the Support Category field.
  2. Record why this support is needed in the Additional Description. For example:
  • Funding for a nutrition plan consultation, assessment and report.
  1. Return to section ‘Add disability-related health supports’ or ‘Update disability-related health supports.’

Add or update Capital DRHS

Review articles Add or update disability-related health supports Appendix C – Guide to capital supports before you add funding in the Assistive technology support category.

Only include mid-cost or high-cost disability-related heath supports in the Assistive Technology budget.

Note: You can include low-cost assistive technology in the core consumables budget. For more information, refer to Add or update disability-related health supports Appendix A – Guide to core supports.

  1. Use article Add or update mid-cost for assistive technology (AT) in a plan approval case and Add or update high-cost for assistive technology (AT) in a plan approval case to add funding in the Assistive technology support category.
  2. Record an Additional Description so the participant knows what the funding is for. For example:
  • Funding for a cough assist machine.
  • Funding for the purchase of an air humidifier and cough assist machine.

If you have completed a technical advice case from TAB, follow any directions about how to record the support in the plan.

To update DRHS in a draft budget, complete the following PACE steps:

  1. In the Plan Approval case, select the Draft Budget tab.
  2. Select the appropriate category from the Support Category field.

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SGP Knowledge Article Template

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  • Core supports, go to section ‘Add or update Core DRHS’
  • Capacity building supports, go to section ‘Add or update Capacity Building DRHS’
  • Capital supports, go to section ‘Add or update Capital DRHS’.
  1. The Budget Type for this support will default based on Support Category
  2. Select the Instalment Type. Note: The Frequency and Plan Duration fields will be locked. To change the plan duration, refer to article Change plan duration.
  3. Enter the Amount of this support. Note: For instalment type ‘regular’ this amount is the monthly amount. PACE will calculate the frequency amount and the total plan amount. You can use the Plan Conversation Support Tool to help develop a budget that meets the participant’s disability-related support needs. Find the Plan Conversation Support Tool in the Tasmania Resource library.
  4. Record the TSP Variance Reason from the drop-down list.
  5. Record Additional Description about why this support is needed. Use the relevant description for the support category. For
  • Core supports, go to section ‘Add or update Core DRHS’
  • Capacity building supports, go to section ‘Add or update Capacity Building DRHS’
  • Capital supports, go to section ‘Add or update Capital DRHS’. Note: These comments will not display on a participants plan. You can use these comments to discuss funded supports as part of a plan implementation meeting.
  1. If the support meets all of the NDIS funding criteria select the checkbox under the Justifications heading.
  2. Record Justification in the free text field. For some supports, this might automatically populate. For more information about recording justifications, refer to article Add budget justifications. Note: This field has a 3000 character limit. Certain special characters in this field may cause an error. If you see the characters |%, you will need to remove these before you can select Save. This error is generally caused when copying justifications from SAP CRM into PACE.
  3. If you’re using evidence to support your justification, select the Evidence Used checkbox.
  4. Select the Evidence Type from the drop-down list.

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  • if the Evidence Type is Document, go to step 13
  • if the Evidence Type is Other, go to step 14.

  1. Enter the Evidence Link name. You can view linked evidence on the Evidence tab of the Plan Approval case. To learn more about linking evidence, refer to article Add and link evidence to a case.

  2. Enter the Evidence Explanation into the free text field.

  3. If you need to add more evidence to support your justification, select the checkbox Add further evidence links and repeat step 12.

  4. Select Save.

Remove disability-related health supports

To remove DRHS in a draft budget, complete the following PACE steps:

  1. In the Plan Approval case, select the Draft Budget tab.

  2. Select Support Category from either the Flexible Budget or Stated Budget items.

  3. If removing the support item, scroll to bottom and select Remove Support from Budget.

  4. Select Yes to Are you sure you want to remove?

  5. Select Save.

Next steps

  1. Make a fund management decision, refer to article Make fund management decision.
  2. If you:
    • need to add further supports, refer to article Change the draft budget
    • are ready for the plan meeting, refer to article Prepare for the plan meeting.

Article topics and case names – internal use only

User roles

  • Add: dc_users_plannerdelegate

Topics

This article relates to the following topics:

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  • Add: t_continence
  • Add: t_diabetes
  • Add: t_disabilityrelatedhealthsupports
  • Add: t_dysphagia
  • Add: t_epilepsy
  • Add: t_motorneuronedisease
  • Add: t_nutrition
  • Add: t_podiatryandfootcare
  • Add: t_respiratorysupports
  • Add: t_therapysupports
  • Add: t_woundandpressurecare

Case names

You can use this guidance for the:

  • Add: dc_case_technicaladvice

Version control

Version Amended by Brief Description of Change Status Date
1.0 CS0074 Class 1 approval APPROVED 2022-11-18
1.1 MSM312 Article aligned to SOP Create or update a knowledge article during CI.
Added before you start and next steps sections.
Aligned to PACE system steps and language. DRAFT 2023-08-04

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Version Amended by Brief Description of Change Status Date
1.2 MGC723 Changes applied following consultation with TAB during amendments of SOP. Including update to guidance for training for delegated disability-related health support tasks to cover all skill areas and support staff. DRAFT 2023-08-14
1.3 BTM847 Peer review DRAFT 2023-09-22
1.4 MGC723 Action peer review DRAFT 2023-09-22
1.5 CTM829 EL1 review DRAFT 2023-09-22
1.6 JS0082 Class 1 review to send to BiLs for endorsement DRAFT 2023-09-25
1.7 MGC723 Action EL2 review DRAFT 2023-09-26
1.8 MGC723 Collation BIL feedback DRAFT 2023-10-06
1.9 MGC723 Action BIL feedback DRAFT 2023-10-06
2.0 JS0082 Class 1 Approval APPROVED 2023-10-09

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