NDIA Accountability Project

This project is in DRAFT

Review and update the participant's disabilities in the vary impairment categories case

‹ PrevPage 1 of 9 · Source p. 125Next ›

FOI 25/26-2132 & FOI 25/26-2133 Document 8

Review and update the participant’s disabilities in the vary impairment categories case

SGP KP Publishing

Exported on 2026-03-03 05:19:59

Page 125 of 175

FOI 25/26-2132 & FOI 25/26-2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

Table of Contents

  1. Recent updates …………………………………………………………………………………………………….. 4
  2. Before you start …………………………………………………………………………………………………….. 5
  3. Link all available evidence relating to the participant’s disabilities …………………………. 6
  4. Review and update the Update Disabilities tab in the Vary Impairment Categories case …………………………………………………………………………………………………………………………….. 7 4.1 Update current disabilities information ……………………………………………………………………. 7 4.2 Add a new disability ……………………………………………………………………………………………… 7
  5. Next steps …………………………………………………………………………………………………………….. 9

Table of Contents – 2

Page 126 of 175

FOI 25/26-2132 & FOI 25/26-2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

This article provides guidance for all NDIS staff and partners to:

  • link all available evidence relating to the participant’s disabilities
  • review and update the update disabilities tab in the vary impairment categories case.

Recent updates – 3

Page 127 of 175

FOI 25/26-2132 & FOI 25/26 -2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

1 Recent updates

15 December 2025 Guidance updated to:

  • add link to new article Understand the disabilities tab in the person account in section Before you start
  • clarify primary disability, Onset date and End Date in the vary impairment categories case.

FOI 25/26-2132 & FOI 25/26 -2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

2 Before you start

Impairment categories information is called a ‘Notice of impairments’ in section 32BA of the NDIS Act (the Act).

A participant can apply to change their impairment categories at any time. This includes to add or remove an impairment category. The Act uses the term vary, but in correspondence, guidance and when talking to participants we use the term change as it’s plain English. Any change to the participant’s current impairment categories information is a delegate decision. The decision to vary or not vary (change) the participant’s impairment categories information is a reviewable decision under the Act.

You have:

  • read article Understand the disabilities tab in the person account
  • created the vary impairment categories case using article Create a vary impairment categories case
  • received at least one piece of disability evidence with the application or checked for disability evidence already on the person account. Use article What evidence of disability is required to check, if you have relevant evidence to upload.

FOI 25/26-2132 & FOI 25/26 -2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

Link all available evidence relating to the participant’s disabilities to the case.

  1. Check for all available evidence related to the participant’s disabilities using article Check for outstanding eligibility information and evidence.
  2. Use article What evidence of disability is required to confirm the evidence required.
  3. In the Vary Impairment Categories case, select the Evidence tab.
  4. Use article Add and link evidence to a case to either:
    • link relevant Evidence Type - Disability to the case, using section Link evidence to a case
    • upload and link new Evidence Type - Disability evidence, if the participant has provided this for an update to their disabilities or impairment categories.

FOI 25/26-2132 & FOI 25/26 -2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

4 Review and update the Update Disabilities tab in the Vary Impairment Categories case

All staff and partners can submit a request to update the participant’s disabilities in the Update Disabilities tab. A delegate will review the submitted request to decide whether the participant’s disabilities should be updated.

4.1 Update current disabilities information

  1. In the Update Disabilities tab, review available evidence against the Current Disabilities table.

  2. If you need to update information for the participants current disabilities, select Update.

  3. The Disabilities screen will open. Make any updates required, then select Save.

    Note: you should only add an End Date if it’s no longer appropriate to list the disability on the participant’s person account, for example, if it was added in error or they no longer experience the impairment.

  4. The updated disability will display in the Update Disabilities Requests table with a Request Status of Requested. After you submit this request, a delegate will review this update. They will decide whether to approve it or not.

  5. Based on the available evidence, if you:

    • need to add a new disability, go to section Add a new disability
    • don’t need to add a new disability, select Save and continue to section Next steps.

4.2 Add a new disability

  1. In the Update Disabilities tab, select Add Disability. The Add Disability screen will open.

  2. In the Add Disability screen, add the condition and impairment information.

  3. If the disability usually has or may have the greatest impact on a person’s daily life, select Primary Disability checkbox.

    Note: there can only be one primary disability.

  4. If you’re an access delegate, check if you have the correct evidence to select the Verified evidence of disability checkbox. Don’t use the Verified evidence of disability checkbox if you’re not an access delegate or National Planning Support Team (NPST) delegate.

    The Verified evidence of disability checkbox can only be selected when you have:

    • evidence provided by a treating profession to confirm the disability and
    • verified the treating professional’s details using article Check treating professional details and the website Australian Health Practitioner Regulation Agency (external).

  5. Enter today’s date at the Start Date. Don’t future date the disability.

FOI 25/26-2132 & FOI 25/26 -2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

  1. Enter Onset Date, if known. This is the date the participant acquired the disability. This might be based on available evidence such as a date on a medical report. Don’t enter an End Date.

    Note: you should only add an end date if it’s no longer appropriate to list the disability on the participant’s record, for example, if it was added in error or they no longer experience the impairment.

  2. Select the evidence type from the Evidence drop-down list, then select Save.

  3. The new disability will display in the Update Disabilities Requests table with a Request Status of Requested. To make any changes, select Update.

  4. Select Save.

Previous disabilities that are no longer part of the participant’s eligibility to the NDIS are in the Historical Disabilities table. Even if this disability no longer relates to the participant, it forms part of the Historical Disabilities.

FOI 25/26-2132 & FOI 25/26 -2133 SGP KP Publishing – Review and update the participant’s disabilities in the vary impairment categories case

5 Next steps

  1. Continue to article Submit an application to change the participant’s impairment categories information. A delegate will then review the updates made in the update disabilities tab using article Decide whether to change the participant’s impairment categories information.
  2. If you need to withdraw the vary impairment categories case, use article Withdraw a vary impairment categories case.