DOCUMENT 19

Subject: FOR ACTION: SEARCH CONSULT – Due 12pm DD Month YYYY - FOI 22/23-XXXX (name) – Request for FOI Document Searches and Advice

Body:

Email Addresses:

To: EOs and DSOs for each line area being consulted CC: foi@ndis.gov.au, DM, AO Attach: FOI Consult FAQ

Dear Names of EOs and DSOs If contacting a single line area: I am contacting you as the EO and DSO for line area.

If contacting multiple line areas: For the attention of the following line areas:

Group/Division	EO/DSO
e.g. Service Guidance and Practice	e.g. Barny Lee/Jackson Dugan

The NDIA has received a request under the Freedom of Information Act 1982 (FOI Act). Please fill out the form below the signature block.

Reference Number	FOI 22/23-XXXX (name)
Applicant	For non-personal: XXXX (from organisation)
For personal: XXXX on behalf of XXXX (CRM Ref: XXXXXX)
Date of FOI Request	Day Month Year (documents required up until this date)
Scope of Request (Verbatim)	“verbatim scope” (highlight parts of scope relevant to consult)

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What You Must Do:

Conduct searches for documents within the scope of this request
Provide advice on any harm or detriment to the Agency or other stakeholders resulting from disclosure
Advise of any other line areas that may hold documents relevant to this request.

Please copy the Document Search and Advice Response form at the bottom of this email into your response, fill it in and send it back to foi@ndis.gov.au.

Please note:

ALL documents relevant to the scope must be provided to the FOI team. This does not mean they will automatically be released.
Please limit your advice to the risks/harm to the Agency or other stakeholders if the documents were to be released.
Only the FOI Decision Maker will decide which FOI Act exemptions apply.
If you are unsure of what advice the FOI team requires, please refer to the attached FAQ, or contact the FOI decision maker for clarification.

In order for NDIA to comply with statutory timeframes under the FOI Act, please complete the form at the bottom of this email and provide relevant documents no later than 12pm day month year. If you are unable to meet this timeframe, please advise the FOI team no later than 12pm next day.

Please contact me and Cc foi@ndis.gov.au and action officer if you have any questions or require help.

Kind regards

Your Name Freedom of Information Officer Complaints Management & FOI Branch General Counsel Division National Disability Insurance Agency E firstname.surname@ndis.gov.au

The NDIA acknowledges the Traditional Custodians of Country throughout Australia and their continuing connection to land, sea and community. We pay our respects to them and their cultures and to Elders past, present and emerging.

— RESPONSE TEMPLATE —

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Please copy this response template into your response email to the FOI team.

Please fill in the tables below and attach any documents found in searches to this email. If there are more than 4 documents to return, please save them in a zip folder and attach the folder to this email. Alternatively, you can provide a SharePoint link to a folder containing the documents.

Send this response to foi@ndis.gov.au, and CC Decision Maker and Action Officer.

FOI Document Search (please delete the appropriate checked/unchecked boxes)	No documents found	Document can be created without being an unreasonable diversion of resources [Attach created document - complete table below]	Documents found: [Attach documents and advise of potential risk/harm of disclosure, if any]

| a. For all parts of the scope | b. For only part of the scope [please advise which parts of the scope no documents were found for] | Searches or documents created would be a substantial or unreasonable diversion of resources [Contact the FOI team] |

Document Number	Document Name	Harm/Detriment of Disclosure
E.g. 1	e.g. pages 1-3 contain advice the release of which would offend legal professional privilege; page 4 contains personal information about a participant/provider

FOI 24/25-0797

Advice Approved By:
Name
APS Level
Date
Time Spent Searching and Reviewing Documents

Signature Block

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