DOCUMENT 23

Subject: AO Assessment – FOI 22/23-XXXX (Name)

Body:

Hi [DM name]

Our reference: FOI 22/23-XXXX (Name)

Participant reference no: XXXXXXXXX

Date of request: [date]

Decision due: [date]

You are the decision maker for this request.

Proof of Identity (for personal information requests – non personal requests do not require POI)

This request seeks access to personal information about an NDIS participant.

I am/am not satisfied the applicant has provided sufficient POI:

Participant name yes/no
CRM Reference Number yes/no
Date of Birth yes/no
Address yes/no

If identity has not been verified: As the applicant’s identity has not been verified, it may be unreasonable to disclose any personal information about the participant until we receive this information. I have therefore prepared an email for your review in the FOI Drafts folder, which seeks POI.

Consent (non personal requests do not require Consent)

If there is express consent on CRM (A nominated rep not just a contact): A consent form is not required because the applicant is listed on CRM as…

If the applicant is a parent:

1. Please refer to Section 75 of the NDIS Act (Definition of Parental Responsibility)

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If there is evidence of separation and family violence considerations please refer to your DM and Assistant Director FOI for advice.

Requirements of FOI Act

In my assessment, the request does/does not meet the requirements of section 15 of the FOI Act in that it:

is in writing yes/no
states that the request is an application for the purposes of the FOI Act yes/no
provides enough information about the document(s) yes/no
provides an address for reply yes/no

If no to (3) above: In my assessment, the request does/does not provide enough information about the document(s). This is because the following is unclear: • [describe]

I therefore recommend we help the applicant to clarify their request in the following way(s):

[for example: Send a consultation email seeking the applicant’s help to define the scope of their request.

Interpretation of scope

The request seeks access to:

“[Verbatim request]”

In my assessment, the request does/does not provide enough information about the documents for us to undertake searches | have therefore prepared an email for your review in the FOI Drafts folder, which seeks further clarification about the scope of request.

On my reasonable interpretation, | believe the applicant is seeking access to:

Insert interpretation

Based on this interpretation, | suggest the following document(s) may be within scope:

Inbound Documents — List Documents In Scope Only

Inbound folder	Documents	Comments
Shell Folder	Document Name —to	Comments —
be copied exactly
from CRM

Outbound Documents — List Documents In Scope Only

Planning documents (add or delete as appropriate):

PPP for Review Application xxxx [ xx.xx.2022 - xx.xx.2024 ]
S100 #xxxxxxxxx Other documents
Interactions
Emails Based on this, | estimate that the total approximate volume of documents could be:
XX documents
XX pages

Consultations

I have identified the following documents which I believe require consultation with the business owners:

[for example: A consult with the Data Team for emails with the following search parameters].

For data search consults, include suggested search terms:

Search 1:

Documents: All emails between/to/from @

Key Words:

Date-range:

Next Steps

As the DM for this request, can you please review my assessment and instruct me on how you would like me to proceed.

Kind regards

Your Name Freedom of Information Officer Complaints Management & FOI Branch General Counsel Division National Disability Insurance Agency E firstname.surname@ndis.gov.au

The NDIA acknowledges the Traditional Custodians of Country throughout Australia and their continuing connection to land, sea and community. We pay our respects to them and their cultures and to Elders past, present and emerging.

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AO Assessment – FOI 22/23-XXXX (Name)