FOI 23/24-1244 DOCUMENT 3 OFFICIAL
dis Standard Operating Procedure
For Internal Use Only The contents of this document are OFFICIAL.
Determine the funded supports in early childhood
This Standard Operating Procedure (SOP) will assist you to complete the following in the NDIS Business System (System):
- Use the support calculator,
- Determine the funded supports for participants younger than 7.
Note: Do not use this SOP for participants who are older than 7. Refer to Standard Operating Procedure — Complete the determine the funded supports task. This SOP is for early childhood partners and delegates.
Recent updates
| Date | What’s changed |
|---|---|
| October 2022 | The following updates have been made: |
- Updated line item name from ‘Capacity Building Supports for Early Childhood — Other professional’ to ‘Early Childhood Supports — Early Childhood Professional’ to align with Price guide language changes.
- Additional information added to section 3.2 step 6 about how to complete the support calculator in the System.
- Changes to the comments recorded on child’s plan (section 3.2 step 9), including providing clarity by updating the instructional text.
- Added links to relevant SOPs.
| August 2022 | The following updates have been made in section 3.2 Enter Capacity Building Funding:
- Updated comments recorded on child’s plan (section 3.2 step 9).
- New step and associated comment added about considering a plan management statement if there is a risk that the plan budget may be overspent (section 3.2 step 10).
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ndis Standard Operating Procedure
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What’s changed
- Updated line item name from ‘Capacity Building Supports for Early Childhood — Other therapy’ to ‘Capacity Building Supports for Early Childhood — Other professional’ to align with Price guide language changes.
January 2022
The following updates have been made:
- Updated to align with streamlined planning process updates.
- SOP name changed from SOP — Determine the funded supports in ECEI to SOP — Determine the funded supports in early childhood to align with Our Guideline — Early childhood approach.
- Transitioned to new SOP template.
2. Checklist
| Topic | Checklist |
|---|---|
| Pre-requisites | ▢ You are familiar with Practice Guide — Early childhood planning and have decided what reasonable and necessary supports to include using Our Guideline — Reasonable and necessary supports. ▢ You are familiar with Our Guideline — Early childhood approach, |
| You have: | ▢ Checked and updated any participant details that have changed, including contacts and communication preferences. Refer to Standard Operating Procedure — Update participant details. ▢ Checked evidence of the participant’s disability is attached in Inbound Documents. Refer to Standard Operating Procedure — Add or change disability. ▢ Confirmed participant streaming. Refer to Standard Operating Procedure — Update participant streaming. ▢ Updated the Severity Tools (including the PEDI-CAT). Refer to Standard Operating Procedure — Complete the update the severity tools task. |
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Standard Operating Procedure
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- Completed Participant Statement. Refer to Standard Operating Procedure — Complete the participant statement and Practice Guide — Early childhood planning for example NDIS plan goals.
- Completed informal community and mainstream supports. Refer to Standard Operating Procedure — Record informal, community and mainstream supports.
- Updated the Outcomes Questionnaire. Refer to Standard Operating Procedure — Complete the update the outcomes questionnaire task.
- Updated the Family Questionnaire. Refer to Standard Operating Procedure — Complete update the family questionnaire task.
- Completed Risk Assessment, Refer to the Standard Operating Procedure — Complete the risk assessment task.
- Updated the Guided Planning Questions (saved but not submitted). Refer to Standard Operating Procedure — Complete the guided planning questions.
- Completed the Planning Conversation Tool (PCT) by ticking the box to state your reasonable and necessary declaration.
- Verified my NDIS contact. Refer to Standard Operating Procedure — Add, check or change a My NDIS contact.
- Created an Early childhood planning conversation interaction. Refer to Interaction templates — Pre-planning.
Actions
- 3.1 Determine the Funded Supports
- 3.2 Enter Capacity Building Funding
If required:
-
3.3 Enter Core Supports Funding
-
3.4 Enter Capital Supports Funding Then:
-
3.5 Next steps
3. Procedure
Note: Data in screenshots is fictional and intended for instructional purposes only.
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dis Standard Operating Procedure For Internal Use Only
3.1 Determine the Funded Supports
-
Navigate to the Planning — Staff Tasks page and select the Determine the Funded Supports task.
-
The Determine the Support Needs screen displays. There are 3 Support Types in the plan budget Core, Capacity Building and Capital. For further information refer to
Practice Guide — Early childhood planning.
Note: For plans for participants younger than 7, a Typical Support Package is not generated. Do not click on Generate Support Plan.
e If this is the participant’s first plan, the values displayed will all be zero. Continue to section 3.2 Enter Capacity Building Funding. e If the plan has changed, this screen may display amounts from the previous plan. You will need to delete these amounts and any related support items. Continue to step 3.
| Support Type | Price $ |
|---|---|
| Core | 300.00 |
| Capacity Building | 15,519.20 |
| Capital | 0.00 |
Total Plan Budget ( $ ) 15819.20
- To manually remove the auto-generated supports from a previous plan, select each support type where funding is displayed.
| Support Type | Price $ |
|---|---|
| Core | 300.00 |
| Capacity Building | 15,519.20 |
| Capital | 0.00 |
Total Plan Budget ( $ ) 15819.20
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Standard Operating Procedure
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- If funding has been entered at the Support Item Level, select each Support Category with funding using the Expander (2 overlapping squares).
Determine the Support Needs
| Support Type | Support Category | Capacity Building |
|---|---|---|
| CB Choice & Control | 0.00 | |
| CB Daily Activity | 15,519.20 | Provision of Early Childhood Intervention supports to work together within the renner name |
| CB Employment | 0.00 | |
| CB Health & Wellbeing | 0.00 |
- Select Delete (trash can) next to the line item.
Support Calculator
| Product | Price | Quantity | Unit | How Often | Frequency | Total |
|---|---|---|---|---|---|---|
| Capacity | 193.99 | 80 | Hour | Once | 1.00 | 15,519.20 |
Item Type
Quote Required Quote Received
$15,519.20
-
Select Done.
-
The message Do you want to increase the Support Category Price displays. Select No.
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Standard Operating Procedure
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Confirmation
Do you want to increase the Support Category Price $ 1485.75 with the added sum of items $ 0.00 ?
8.
Click into the Price $ box and delete the figure amount in the box.
Note: This will also remove any funding that had been entered at the Support Category Level.
Determine the Support Needs
| Support Type | Support Category | Capacity Building |
|---|---|---|
| CB Choice & Control | 0.00 | |
| CB Daily Activity | 15,519.20 | |
| CB Employment | 0.00 | |
| CB Health & Wellbeing | 0.00 | |
| CB Home Living | 0.00 |
9.
Select the Support Type button and repeat for any the other budgets until all price fields are cleared.
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Standard Operating Procedure
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dis:
Determine the Support Needs
| Support Type | Support Category |
|---|---|
| Consumables | 0.00 |
| Daily Activities | 0.00 |
| Social Community and Civic Participation | 0.00 |
3.2 Enter Capacity Building Funding
- From the Support Type screen select
Capacity Building. The support categories Capacity Building and Support Coordination are displayed.
< Determine the Support Needs >
| Support Type | Price $ |
|---|---|
| Core | 0.00 |
| Capacity Building | 0.00 |
| Capital | 0.00 |
Total Plan Budget ( $ )
- Select the support category
Capacity Building. All of the Capacity Building supports will be displayed.
Determine the Support Needs
| Support Type | Support Category |
|---|---|
| Capacity Building | 0.00 |
| Support Coordination | 0.00 |
- Open the support calculator from the CB Daily Activity category by selecting the Expander (2 overlapping boxes).
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Standard Operating Procedure
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Support Type > Support Category > Capacity Building
Support Category Price $
CB Choice & Control 0.00
CB Daily Activity 0.00
- The Support Calculator screen opens. Select the Expander (2 overlapping boxes) in the Product field.
| + | Product | Price | Quantity | Unit | How Often | Frequency | Total |
|---|---|---|---|---|---|---|---|
| 0.00 | 1 | Once | 1.00 | 0.00 |
Item Type
Quote Required Quote Received
- Select the Early Childhood Supports — Early Childhood Professional. The search field can also be used to find the item.
Select a Product
| early childhood supports |
Early Childhood Supports - Psychologist 15_001_0118_1 3
Early Childhood Supports - Physiotherapist 15_003_0118_ 1 3
Early Childhood Supports - Early Childhood Professional 15_005_0118 1 3
Early Childhood Supports - Therapy Assistant - Level 1 15_007_0118 13
- Complete the following fields:
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Standard Operating Procedure
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e Quantity: enter the number of units, to the nearest 0.5 or whole number, based
on supports calculated using the Practice Guide — Early childhood planning
e How Often: as required
e Item Type: leave blank.
Support Calculator
| Product | Price | Quantity | Unit | How Often | Frequency | Total |
|---|---|---|---|---|---|---|
| Capacity | 193.99 | 80 | Hour | Once | 1.00 | 15519.20 |
Quote Required Quote Received
$15519.20
-
Select Done.
-
Delete the auto-generated Comment.
Support Type > SupportCategory > Capacity Building
| Support Category | Price $ | Comment |
|---|---|---|
| CB Choice & Control | 0.00 | |
| CB Daily Activity | 15,519.20 | Early Childhood Supports - Early Childhood Professional |
| CB Employment | 0.00 |
- Enter the relevant comment:
Note: Any comments recorded will populate in the participant’s plan. The comments should include any information the participant’s family may need to describe and understand the support included in their child’s plan.
You may need to add comments for specific supports:
For supports regarding DRHS, refer to example comments in Standard Operating Procedure — Include disability-related health supports or meal preparation supports in the participant’s plan.
For supports regarding AT, refer to example comments in Standard Operating Procedure — Add assistive technology capacity building supports in a plan.
For all other capacity building supports:
- Insert the below 3 paragraphs:
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Standard Operating Procedure
For Internal Use Only
This capacity building funding is for early childhood supports. To achieve the best outcomes it is important that these supports are delivered within the home and community, by early childhood professionals. These supports would be best provided by professionals who have a Bachelor degree or higher, such as an occupational therapist, speech pathologist, physiotherapist, psychologist, social worker, early childhood teacher and developmental educator. It is important that these professionals are registered or hold membership with relevant professional bodies.
Professionals should use a best practice model, all working together as a team with your family to pursue your goals for <insert participant name> and preferably using a key worker model. It is expected the supports are delivered in line with the NDIS Commission’s NDIS Practice Standards and Quality Indicators for Early Childhood Supports, the NDIS Code of Conduct and the NDIS Pricing Arrangement and Price Limits.
This funding includes time for professionals to build the capacity of those supporting <insert participant name>, <at home, childcare, preschool and/or school>. It is expected that an annual progress report on <participant’s name> outcomes will take approximately <include between 2-6 hours as per the Guide - Appendix 2> per year shared between your providers and it is strongly recommended they collaborate to use the NDIS early childhood provider report form.
For a plan with a 3 month period of intensive supports, also include the below paragraph to the justification comment:
Additional funding of 9 hours is included for a report on <participant name> functional assessment, goals and recommendations following a 3-month period of intensive early childhood supports.
-
Link the funding in the support category to the participant’s Associated Goal using the drop-down box next to the comment.
-
Return to the Support Category section of the System and enter any additional reasonable and necessary support items. Record any relevant comments.
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Standard Operating Procedure
For Internal Use Only
ndis:
- If there is a risk that the plan budget may be overspent, a plan management statement may be considered (refer part 3 of the NDIS Plan Management Rules). This may include setting a maximum monthly spend across the length of the plan to purchase capacity building early childhood supports. If required, include the text below in the comment that is printed on the plan.
Note: Further information for adding supports, such as plan management, can be found in the Standard Operating Procedure — Include plan management support items.
3.3 Enter Core Supports Funding
- If Core supports have been identified, from the Support Type screen Core.
| Support Type | Price $ |
|---|---|
| Core | 0.00 |
| Capacity Building | 0.00 | | Capital | 0.00 |
Total Plan Budget ( $ )
- The support categories Consumables, Daily Activities, Social, Community and Civic Participation and Transport are displayed.
| Support Type | Support Category | Price $ | Comment | Periodic |
|---|---|---|---|---|
| Consumables | 0.00 | |||
| Daily Activities | 0.00 | |||
| Social, Community and Civic Participation | 0.00 | |||
| Transport | 0.00 |
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Standard Operating Procedure
For Internal Use Only
- Enter reasonable and necessary funding amount in the Price $ column or open the Support Calculator from the Consumables category by selecting the Expander (2 overlapping boxes) to enter a specific support.
Determine the Support Needs @® & OD
| Support Type | Support Category | Price $ | Comment | Periodic |
|---|---|---|---|---|
| Consumables | 0.00 | |||
| Daily Activities | 0.00 | |||
| Social, Community and Civic Participation | 0.00 | |||
| Transport | 0.00 |
- After allocating the reasonable and necessary funding amount enter the Comment. The comments should include any information the participant’s family may need to describe and understand the support included in their child’s plan.
Please refer to:
- Standard Operating Procedure — Add low cost assistive technology supports in a plan for an AT comment example.
- Standard Operating Procedure — Include disability-related health supports or meal preparation supports in the participant’s plan for disability-related health supports comment examples.
- Repeat the above steps if any funding is required in Core Daily Activities.
Determine the Support Needs @® & O
| Support Type | Support Category | Price $ | Comment | Periodic |
|---|---|---|---|---|
| Consumables | 0.00 | |||
| Daily Activities | 0.00 | |||
| Social, Community and Civic Participation | 0.00 | |||
| Transport | 0.00 |
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Standard Operating Procedure
For Internal Use Only
- Enter a Comment to support the inclusion of Core supports in the plan. Any comments recorded will populate in the participant’s plan. The comments should include any information the participant’s family may need to describe and understand the support included in their child’s plan. Further information on core supports can be found in the
Practice Guide — Early childhood planning.
For example:
3.4 Enter Capital Supports Funding
- If Capital supports have been identified, from the Support Type screen select Capital.
< Determine the Support Needs @®@ & O
| Support Type | Price $ |
|---|---|
| Core | 0.00 |
| Capacity Building | 0.00 |
| Capital | 0.00 |
Total Plan Budget ( $ )
- The support categories Assistive Technology and Home Modifications are
displayed.
Determine the Support Needs @®@ & OD
| Support Type > Support Category | Price $ | Comment |
|---|---|---|
| Assistive Technology | ||
| Home Modifications | 0.00 |
- Enter reasonable and necessary funding amount in the Price $ column or open the Support Calculator from the Assistive Technology or Home Modifications category by selecting the Expander (2 overlapping squares) to enter a specific support. For further information refer to the Practice Guide — Early childhood planning or the Our Guideline — Assistive technology and/or the relevant home modification guidance:
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Standard Operating Procedure
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- Standard Operating Procedure — Include home modification capacity building supports in plans
- Standard Operating Procedure — Include minor home modification supports in plans
- Standard Operating Procedure — Include complex home modification supports in plans
Enter a Comment to support the inclusion of Capital supports in the plan. Any comments recorded will populate in the participant’s plan. The comments should include any information the participant’s family may need to describe and understand this support in their child’s plan and expectation for assessment prior to purchase.
Next steps
-
Once all supports have been included in the plan you can return to the Determine the Support Needs screen by clicking on Support Type twice.
Support Type | > Support Category > Capacity BuildingNote: At any time, you can select Save to save the form and return to complete it later.
Generate Support Plan Save
-
When the form is complete, select Submit.
Generate Support Plan Save
-
When the form has been submitted, a confirmation message appears. This confirmation message will ask Are the funded supports correctly aligned to the goals listed in the Participant Statement?
[✓] Success
Support Needs information submitted successfully. Are the funded supports types correctly aligned to the goals listed in the Participant Statement?
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ndis Standard Operating Procedure
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If you select No, you will be taken to the Create-NDIS Participant Statement page to review the goals section and make sure the correct support type boxes have been ticked.
If you select Yes, you will continue as usual.
4. The Planning - Staff Tasks Page
The Planning - Staff Tasks page displays. Determine the Funded Supports has a green tick to show it is now complete.
[Image not converted to Markdown – “Image of planning staff tasks” – check the source PDF page for the actual content]
Planning - Staff Tasks
Determine the Funded Supports Last updated by NNN on 17.10.2018
4. Related procedures or resources
- Our Guideline — Reasonable and necessary supports
- Our Guideline — Assistive technology
- Our Guideline — Early childhood approach
- Practice Guide — Early childhood planning
- Standard Operation Procedure — Update participant streaming
- Standard Operating Procedure — Record and verify identity for an individual
- Standard Operating Procedure — Verify identity for a third party organisation
- Standard Operating Procedure — Complete the update the severity tools task
- Standard Operating Procedure — Complete the participant statement
- Standard Operating Procedure — Record informal, community and mainstream supports
- Standard Operating Procedure — Complete the update the outcomes questionnaire task
- Standard Operating Procedure — Complete the risk assessment task
- Standard Operating Procedure — Complete the guided planning questions
- Standard Operating Procedure — Add, check or change a My NDIS contact
- Standard Operating Procedure — Complete the determine plan management task
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Standard Operating Procedure
FOI 23/24-1244 OFFICIAL
dis:
- Standard Operating Procedure — Include plan management support items
- Standard Operating Procedure — Navigate the participant record in the NDIS business system
- Standard Operating Procedure — Update participant details
- Standard Operating Procedure — Add or change disability
- Standard Operating Procedure — Review and submit plan for approval
5. Feedback
If you have any feedback about this Standard Operating Procedure, please complete our feedback form.
6. Version control
| Version | Amended by | Brief Description of Change | Status | Date |
|---|---|---|---|---|
| 5.0 | CMO0032 | Class 2 Approved | APPROVED | 2020-03-11 |
| 6.0 | EMN960 | Class 1 Approved | ||
| SOP name changed from SOP — Determine the funded supports in ECEI to SOP — Determine the funded supports in early childhood to align with Our Guideline — Early childhood approach. | ||||
| Transitioned to new SOP template. | APPROVED | 2022-01-20 | ||
| 7.0 | CW0032 | |||
| LKM002 | ||||
| LS0042 | Class 2 approved. | |||
| Updates to section 3.2 Enter Capacity Building Funding. | APPROVED | 2022-08-26 | ||
| 8.0 | CW0032 | |||
| LKMO002 | ||||
| LS0042 | Class 2 approved. | |||
| Updates to section 3.2 Enter Capacity Building Funding. | APPROVED | 2022-10-20 | ||
| 9.0 | EMN960 | Class 1 approved. | APPROVED | 2022-11-09 |
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Standard Operating Procedure
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IIW664 | Updates to instructional text in section 3.2 Enter Capacity Building Funding, step 9.
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